Administrative Assistant

Job Description Summary

Receptionist and Administrative support at Arlington Heights site, greeting visitors and clients and providing general assistance. Provide comprehensive administrative support to PDx USCAN team, requiring strong organizational skills, attention to detail and proficiency in office software to ensure smooth operations.

• Proactively support internal customers by independently handling assigned administrative duties and balancing the needs of multiple staff members.
• Provide administrative support to clients through maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
• Schedule, plan and organize all logistical details for in-house and off‑site meetings, training and events.
• Provide general office administrative services.
• Support budget management, liaising with finance to ensure costs are monitored and controlled.
• Provide tactical support (answering questions on central sites and on various internal processes and e‑tools).
• Help keep organization charts up to date as directed.
• Maintain filing and records management systems and other office flow procedures which may be confidential.

• High School Diploma, GED or local equivalent.
• 2 years secretarial/administrative experience.
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook.
• Self‑starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly.
• Effective time management and organizational skills; able to balance multiple priorities.
• Effective problem solving and resolution of a variety of issues within the job scope.
• Ability to effectively interact and communicate with senior level management and corporate contacts.
• Excellent interpersonal, verbal and written communication skills including strong grammatical skills.

• BA/BS degree or at least five years experience in administration, office management, or related field in a corporate or professional business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to interface with senior management and high profile clients.
• Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.
• Extremely well organized, with attention to detail, yet able to multi‑task in an environment of changing priorities.
• Intellectually sharp, able to grasp concepts and think/learn quickly.
• Professional approach, good judgment, creative problem‑solver.
• Personal drive and commitment to implement innovative solutions.
• Ability to accept constructive criticism and deal calmly and effectively with high stress situations.

GE Health Care is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Health Care will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE Health Care does not currently require U.S. employees to be vaccinated against COVID-19, some GE Health Care customers have vaccination mandates that may apply to certain GE Health Care employees.

We will not sponsor individuals for employment visas, now or in the future, for this job opening.