Admissions Coordinator

TITLE:

Admissions Coordinator (Other option: Admissions Manager)

REPORTS TO:

Director of AdmissionsPOSITION SUMMARY The Assistant Coordinator supports all aspects of Saint Viator High School's enrollment and recruitment efforts. This individual serves as an ambassador for Saint Viator, cultivating relationships with prospective students, parents, parish and school leaders, and community partners. The Assistant Coordinator works collaboratively with the Director of Admissions to execute recruitment strategies, manage admissions events, oversee the student ambassador program, coordinate shadow visits, and support enrollment growth goals.

This position requires strong interpersonal skills, exceptional organization, attention to detail, and a commitment to promoting Saint Viator's Catholic, Viatorian mission. Evening and weekend commitments are required, particularly during the fall recruitment season.

PRIMARY RESPONSIBILITIES Recruitment & Outreach Represent Saint Viator at feeder school visits, high school fairs, parish events, and community programs

Build and maintain strong relationships with feeder school administrators, counselors, teachers, and parish leaders

Assist with presentations for prospective students and families

Assist with identifying and cultivating new recruitment opportunities

Support strategic initiatives to increase inquiries, applications, and enrollment

Shadow Day Program Coordinate all aspects of the Shadow Day program

Schedule student visits and communicate with prospective families

Manage daily logistics and hospitality for visiting students

Collaborate with faculty, staff, coaches, and student hosts to ensure a positive experience

Analyze participation and conversion data to support enrollment goalsFIRE Crew Student Ambassador Program Recruit, train, and supervise FIRE Crew student ambassadors

Develop ongoing training and leadership opportunities

Coordinate FIRE Crew participation at admissions events

Manage attendance, communication, and expectations for student volunteers

Ensure FIRE Crew members effectively represent the mission and culture of Saint Viator Admissions Events Assist in planning and executing admissions events including:
Open House, Entrance Exam, Shadow days, Future Lion events, Parent Information Nights, Family Welcome events and any additional recruitment events as needed.

Coordinate event logistics, registration, hospitality, staffing, and follow-up communications

Provide tours for prospective students and families

Enrollment Operations Maintain accurate admissions records and database integrity

Track inquiries, applications, event attendance, and enrollment metrics

Assist with admissions communications and follow-up campaigns

Support application review and enrollment processes as directed

Marketing & Communications Collaborate with the Marketing Department on admissions-focused communication initiatives

Contribute content and ideas for admissions publications, email campaigns, social media, and recruitment materials

Assist in maintaining inventory of admissions promotional materials and giveawaysOTHER DUTIES Support athletic and extracurricular recruitment efforts as needed

Attend evening and weekend events as required

Perform other duties as assigned by the Director of AdmissionsQUALIFICATIONSBachelor's degree required

Previous experience in admissions, enrollment management, education, marketing, customer service, or related field preferred

Strong relationship-building, networking, and presentation skills

Excellent written and verbal communication skills

Highly organized with strong project management abilities

Customer-service oriented with a welcoming and professional demeanor

Experience with CRM/database systems preferred

Proficiency with Google Workspace and Microsoft Office Ability to manage multiple priorities in a fast-paced environment

Access to reliable transportation for travel to feeder schools and recruitment events

Ability to lift up to 30 pounds and stand for extended periods during events
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