Fractional Controller​/Fiscal Manager

Fractional Controller / Fiscal Manager

Employer: Shelter Youth & Family Services

Department: Finance

Reports to: Chief Financial Officer

Shelter Youth & Family Services provides emergency housing, community-based services, and support for youth and families in crisis. Founded in 1975, we've grown into a leading voice for child welfare, human trafficking response, foster care innovation, and trauma-informed care in Illinois. With a current budget of $10M and ambitious plans to grow to $15M, our mission is to end the cycle of abuse and neglect by providing safe, healthy, and stable lives for children and families.

Shelter Youth & Family Services is committed to providing safe, inclusive, and supportive resources for youth and families from all backgrounds and identities. We actively strive to create an environment that supports all employees, placing value in contributions from people from diverse backgrounds, and honoring all experiences, perspectives, and unique identities. Our mission is to protect children, strengthen families, and transform communities.

We encourage bilingual applicants. Applicants who can successfully certify their skill level in reading, speaking, and writing in two languages with the Illinois Department of Children and Family Services may receive an additional salary stipend.

The Fractional Controller / Fiscal Manager is a part-time, highly experienced finance leader who owns the integrity, timeliness, and compliance of Shelter Youth & Family Services' accounting operations. This role is responsible for the monthly close, general ledger integrity, financial statement preparation, cash reporting, reconciliations oversight, and audit readiness, ensuring leadership has accurate and decision-useful financial information.

Working closely with executive leadership, program leaders, and external auditors, this role designs and maintains a disciplined month-end close calendar, journal entry standards, reconciliation reviews, cost allocation processes, and internal controls over key financial activities. The position also oversees cash forecasting, personnel and program allocations, and documentation needed to support grant compliance and Single Audit requirements.

• Own the month-end and year-end close process, including the close calendar, task coordination, review checkpoints, and timely completion of all accounting activities.
• Maintain general ledger integrity by establishing and enforcing journal entry standards, reviewing supporting documentation, and ensuring transactions are recorded accurately and consistently.
• Review reconciliations for all balance sheet accounts, including bank and credit card reconciliations across four bank accounts and related cards, and resolve exceptions promptly.
• Prepare and deliver the monthly financial statement package, including profit and loss statement, balance sheet, cash flow statement, and variance narrative for leadership review.
• Develop and maintain a 13-week cash forecast and variance tracking process to support liquidity planning and proactive decision-making.
• Design, document, and maintain the organization's cost allocation methodology and oversee the monthly allocation engine and related journal entries.
• Strengthen personnel allocation controls, including timesheet support, distribution reports, approval workflows, and alignment between payroll allocations and funding requirements.
• Oversee foster-care payment controls, including eligibility and support review, approval verification, exception logging, and follow-up on discrepancies.
• Lead audit and Single Audit readiness activities, including preparation of PBC schedules, SEFA support, policy updates, control walkthroughs, and coordination of audit requests.
• Support the CFO and leadership team with accurate reporting, accounting insight, and practical recommendations that improve controls, compliance, and financial visibility.

• Bachelor's degree in accounting, finance, or a related field required; CPA and/or Master's degree strongly preferred.
• Significant nonprofit accounting experience required, including grant…