Purchasing Agent

We are happy to be partnered with a well-established, mission-driven organization in the northwest suburbs of Chicago is seeking a proactive and highly organized Purchasing Agent to support its business office and purchasing operations.

What You’ll Do

• Build and maintain positive relationships with vendors, suppliers, and contractors
• Assist employees and departments throughout the purchasing process
• Prepare, process, track, and close purchase orders and requisitions
• Review major vendors and obtain competitive quotes to ensure favorable pricing
• Monitor pricing changes and identify cost-saving alternatives, products, or purchasing strategies
• Negotiate with vendors and resolve pricing, service, delivery, or product-related concerns
• Recommend acceptable product substitutions when appropriate
• Partner with departments and leadership to understand purchasing needs
• Maintain purchasing records, vendor information, catalogs, and frequently ordered product details
• Provide Accounts Payable with the documentation needed to process vendor payments
• Ensure purchasing activity follows internal policies, approval processes, and procedures
• Support additional business office and purchasing initiatives as needed

What We’re Looking For

• At least two years of experience in purchasing, procurement, buying, vendor management, or a related function
• Previous experience working directly with vendors, contractors, or suppliers
• Previous experience preparing and processing purchase orders
• Experience partnering across departments and helping employees navigate the purchasing process
• Strong organizational skills and attention to detail
• Ability to prioritize multiple requests and meet deadlines
• Confidence working independently and taking ownership of projects
• Strong computer and data-entry skills
• High school diploma or equivalent required

Additional Requirements

Employment is contingent upon successfully completing all required pre-employment screening, including a physical, drug screening, background check, and TB test.

This position requires extended periods of sitting and computer-based work and may occasionally require lifting up to 15 pounds.