Accounts Receivable Specialist II

The Accounts Receivable Specialist II supports the organization's financial operations by ensuring accurate and timely billing, payment processing, reconciliation, and reporting across multiple payment channels. This role is responsible for maintaining the integrity of accounts receivable records, reconciling bank and funding reports, resolving discrepancies, and supporting compliance and process improvement initiatives. The ideal candidate is detail‑oriented, analytical, and comfortable working independently in a fast‑paced, multi‑system environment.

Key Responsibilities
Accounts Receivable & Billing

Maintain accurate customer balances within billing and accounting systems.
Generate invoices and account statements in accordance with company policies.
Maintain complete and accurate accounts receivable files and documentation.
Assist in managing customer credit limits and researching credit‑related issues.

Payment Processing & Reconciliation

Process and post payments including checks, credit cards, ACH, and financing transactions.
Perform daily, weekly, and monthly bank reconciliations.
Reconcile credit card, ACH, and financing funding reports to bank records and internal systems.
Create and post deposits, chargebacks, returned checks, and refunds accurately and timely.
Investigate, research, and resolve payment discrepancies or delays in collaboration with internal teams and external partners.

Journal Entries & System Integrity

Prepare and post journal entries, including transferring financial data between operational and accounting systems.
Ensure consistency and accuracy across accounting platforms and supporting reports.

Reporting & Compliance

Produce and communicate accounts receivable and reconciliation reports to management.
Review bank statements for anomalies or unposted items.
Support compliance requirements, including municipal licenses, bonds, and related documentation as applicable.
Contribute to continuous improvement and future‑state reconciliation and reporting initiatives

Qualifications
Education & Experience

High school diploma or equivalent required;
Associate's or Bachelor's degree in Accounting or Finance preferred.
Minimum of 3 years of related accounts receivable, accounting, or finance operations experience required.
Advanced experience with reconciliations, payment processing, and financial systems preferred.

Skills & Competencies

Strong analytical, reconciliation, and problem‑solving skills.
Excellent attention to detail and organizational abilities.
Proficiency in Microsoft Office Suite and accounting or billing systems (e.g., Quick Books, Service Titan, or similar platforms).
Ability to work independently while collaborating effectively across teams and locations.
Strong verbal and written communication skills.