Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to support high-volume invoice processing across multiple operational regions. This role is responsible for processing a wide range of invoices including general expenses, materials, hauler services, fuel, and other operational payables. The ideal candidate thrives in a fast-paced environment and demonstrates strong analytical skills, accuracy, and accountability.

• Process invoices accurately and efficiently from receipt through payment
• Perform purchase order matching, including verification of Bills of Lading (BOL) to ensure correct warehouse, plant, and location coding
• Review and validate financial dimensions including product, pricing, and quantities
• Process non-purchase order invoices, including general expense invoices
• Follow up on pending or unapproved invoices to ensure timely resolution
• Respond to vendor, supervisor, and internal inquiries within one business day
• Communicate with vendors to resolve discrepancies and provide guidance on proper invoicing procedures
• Perform statement reconciliations and reporting
• Identify opportunities to improve efficiency in data entry and workflow processes
• Escalate problem accounts to management as needed
• Adhere to company policies and departmental procedures
• Perform additional duties as assigned

• Associate degree in Accounting or related field preferred, or minimum of 2 years of Accounts Payable experience
• Experience in construction or materials-related payables preferred
• Experience working in a large ERP system required;
  Microsoft Dynamics 365 (D365) experience is a plus

• Ability to manage high-volume invoice processing in a fast-paced environment
• Strong attention to detail and understanding of process flow and follow-up
• Ability to work independently and collaboratively with internal teams and external vendors
• Adaptable to frequent system and procedural changes
• Strong analytical skills and sound judgment
• Professional demeanor with a proactive, team-oriented attitude
• Advanced computer proficiency, particularly in Microsoft Excel and Outlook