Departmental Accountant

Fulton County Clerk of Superior and Magistrate Courts (Georgia)
FLSA Status:
Exempt
Grade:18
Salary Range: $61,380.00 Non-Negotiable

Closing Date:3/18/2026

About the Office

The Office of the Fulton County Clerk of Superior and Magistrate Courts serve the citizens of Fulton County by maintaining and providing access to court and public records and by supporting court operations across Superior and Magistrate Courts. The office plays a critical role in the administration of justice and public trust, supporting judges, justice partners, attorneys, and the public through accurate recordkeeping, responsive service, and operational excellence.

Guided by the values of People. Purpose. Passion, the Clerk’s Office is committed to professionalism, integrity, accountability, innovation, and continuous improvement in service delivery.

Position Summary

The purpose of this classification is to perform accounting, financial, and procurement functions on a departmental level. This classification is also responsible for conducting departmental financial and budgetary analysis, preparing reports for decision-makers, and processing procurement requests.

Essential Duties and Responsibilities

Leads and coordinates daily work activities of assigned staff or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of software and databases;

assists with supervision of co-workers by reporting employee problems and providing input on disciplinary actionand employee performance evaluations.

Monitors and reviews billing activities, expenditures, and financial reports; compiles information using the AMS Financial database; designs, prepares and maintains comprehensive reports and special accounting projects and assignments including financial reports, reconciliation reports, grant and bond reports, revenue reports, retainage reports, documents and statistics for decision makers.

Receives, counts, verifies, batches, and records cash receipts; prepares and posts deposits; researches discrepancies; processes returned checks; reviews and enters invoices, purchase orders, payment vouchers, and similar records of transactions in an automated financial/accounting system; posts adjusting entries; reconciles accounts; verifies and monitors grant-funded and bond funded expenditures as well as other expenditures; provides information on accounts payable and other financial analysis for management;

processes a variety of accounts payable documentation, receives, reviews and verifies invoices, purchase orders, requests for payments and refunds.

Reviews vendor invoices for accuracy, completeness and proper authorization; enter data into accounting system for payment; prints, verifies and submits for signature and maintains related documentation; receives correspondence from and responds to multiple Finance employees requesting vendor codes, funding line, contract information, Purchase Order/Delivery Order; award line and receiver number on every invoice for the department; provides information/assistance to vendors, customers, taxpayers, county departments/employees, and others regarding customer accounts, invoices, fee schedules, deadlines, documentation or other issues;

researches the status of customer accounts, assists in resolving billing/account discrepancies.

Responds to questions and complaints, researches problems and initiates problem resolution; responds to vendors financial audit questions and discrepancies; coordinates with risk management in regards to both payments to vendors as well as funding and journal vouchers; attends kick-off project meetings for the purpose of informing vendors of their payment options and proper invoicing procedures and timelines; receives checks for State DOT reimbursements and others;

enters the cash receipts and presents checks to Treasury; enters…