Accounts Receivable Specialist

Accounts Receivable Specialist

General Responsibilities/Job Summary

We are seeking a detail-oriented, customer-service–driven Accounts Receivable & Collections Specialist to play a critical role in ensuring timely collections and strong cash flow across our company.

This role requires someone who can balance firm collections efforts with empathy and professionalism, delivering a high-level customer experience while driving results.

• Generate and send accurate statement of accounts in a timely manner, ensuring compliance with company policies and contractual agreements.
• Monitor outstanding receivables, follow up with customers regarding overdue payments.
• Perform regular reconciliations of customer accounts, including resolving discrepancies and reconciling payments with invoices.
• Assist in preparing complete remittances to post cash receipts. Process cash application, Research notations, short pays or any problems.
• Provide excellent support to resolve accounting issues between franchisees/other-customers and suppliers. Communications with suppliers of all additions and changes that occur for accounting purposes.
• Prepare and analyze accounts receivable reports, including aging reports, detailed past due and a variety of AR reports.
• Cross-train within the department to back up the accounting team and ensure seamless coverage.

• 5+ years of related accounting experience.
• Intermediate knowledge of Excel.
• Familiar with accounting software.
• Point of contact for software support and testing of all changes/reporting.
• Detail oriented, high accuracy, and able to handle multiple priorities.
• Must have ability to function independently with minimal supervision as well as work productively as part of a team environment.
• Excellent written and interpersonal communication skills.
• Strong analytical and problem-solving skills.

• College degree in accounting preferred.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.