Accounts Receivable; AR Coordinator

We are seeking a highly organized and collaborative Accounts Receivable Coordinator to join our corporate finance team. In this role, you will act as the central point of contact for our internal project managers and external client billing departments. You will coordinate the end-to-end billing and collection workflow, ensuring invoices are generated accurately according to complex contract terms, payments are tracked diligently, and administrative bottlenecks are eliminated.

Billing Coordination: Collaborate directly with Project Managers and Account Directors to gather monthly billing data, review project milestones, and draft accurate client invoices.

Cash Application & Tracking: Record and match daily incoming payments (ACH, wires, checks) to open invoices, ensuring high accuracy in our ERP system.

Proactive Collection Follow-ups: Monitor aging reports and coordinate routine, polite payment reminders to clients. Escalate complex payment delays to senior account leaders when necessary.

Account Reconciliations: Research and resolve unapplied cash, short-payments, and account discrepancies by auditing billing histories.

Client & Team Liaison: Serve as the primary internal resource for inquiries regarding invoice status, credit memos, and client payment portals (e.g., Coupa, Ariba).

Data Maintenance: Maintain up-to-date client billing profiles, tax documentation (W-9s), and collection notes in the accounting database.

Experience: 2 to 4 years of experience in accounting, billing, or general administrative finance, preferably within a professional services firm (e.g., consulting, legal, or agency environments).

Education: High school diploma required;
Associate’s degree in Business, Accounting, or a related field is a strong plus.

Technical

Skills:

Proficiency with mainstream accounting software or enterprise ERPs (e.g., Net Suite, Workday, Quick Books, or Aderant).

Solid Excel skills (ability to manage spreadsheets, use basic formulas, and filter data accurately).

Organizational Mastery: Exceptional time-management skills; you will be juggling billing cycles for multiple project teams simultaneously.

Diplomatic Communication: Strong written and verbal communication skills for coordinating with internal executives and external client accounts payable teams.

Workflow Efficiency: Success means keeping the billing cycle moving like clockwork, ensuring project managers approve drafts quickly so invoices go out on time.

Data Integrity: A top performer will catch billing or coding errors before the invoice reaches the client, drastically reducing disputes and payment delays.