Coordinator, Billing

Position Overview

This position is responsible for coordinating the preparation and processing of client billing for attorneys designated by the Senior Billing Manager. It also handles special projects as required.

• Select and print proformas per request from attorneys
• Edit and print draft bills
• Review and approve billing work performed by billing secretaries to ensure consistency with firm standards
• Process final bills and send them to clients; submit bills electronically when required
• Request expense backups from accounts payable to include with client bills and verify their accuracy
• Process unbilled write-offs
• Monitor client invoice short pays, research issues, and make necessary changes in the system if required
• Monitor and tag alternative fee arrangement matters in the system
• Monitor client electronic billing outstanding invoices
• Submit non-billable transfer approval forms and backup to the Firmwide Billing Manager
• Research/run special reports and assist billing attorneys in preparing client billing
• Submit employee personal statement revisions to St. Louis for processing
• Complete special projects, reporting, and analysis as needed
• Support and/or back up billing secretaries, co‑workers, and the Accounting Manager
• Perform other duties as assigned

BCLP is an equal employment opportunity employer and strictly prohibits discrimination based on race, color, religion, national origin, age, military status, gender, sexual orientation, gender identity, marital status, disability, genetic information, or any other legally protected basis. Harassment on any protected basis is also prohibited.

• Proficiency in Microsoft Word and Excel; strong knowledge of accounting databases preferred
• Ability to use a Ten‑key calculator by sight and touch
• Responsible, self‑motivated, accurate, and detail oriented
• Ability to inspire confidence while maintaining confidentiality
• Willingness to work up to four (4) hours of overtime per week
• Professional demeanor in interactions with both internal and external clients at all levels
• Clear and concise verbal and written communication skills
• Reliability in reporting to work on scheduled days and times

• High school diploma or equivalent
• Minimum three (3) years of prior law firm billing experience or equivalent accounting experience
• Experience with 3E billing software and eBilling software is a plus

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.