Billing​/AP Specialist

Summerour and Associates Architects is seeking a part-time (15-20 hours) detailed-oriented Billing/AP Specialist to support the financial operations of the firm on a weekly basis. The position reports to the Director of Finance and will assist with the day-to-day accounting functions.

This position plays an important role in maintaining the accuracy of financial records, supporting the billing cycle for architectural services, and ensuring that vendor payments and client receivables are processed in a timely and organized manner. The ideal candidate will have experience working in a professional services environment and a strong understanding of fundamental accounting procedures.

Hourly rate: $45

• Process and record vendor invoices in accordance with firm accounting policies and procedures
• Maintain and monitor the accounts payable aging schedule and assist with coordinating vendor payments
• Enter and properly allocate corporate credit card transactions, ensuring appropriate general ledger coding and project association
• Maintain organized supporting documentation for transactions and accounting records
• Respond to vendor inquiries and assist with payment status confirmations when necessary

• Prepare and distribute client invoices related to architectural clients
• Review staff time entries to ensure labor hours are accurately allocated to the appropriate projects and phases
• Maintain the accounts receivable ledger and prepare weekly aging reports
• Follow-up on overdue client payments
• Setup and configure projects in the billing system

• Perform bank and credit card reconciliations within Quick Books Desktop Enterprise
• Assist with monthly accounting close procedures and maintain organized financial records
• Provide general accounting support to the Director of Finance as required

• Experience in accounts payable, billing and general accounting
• Experience working in architecture, engineering, construction (AEC), or professional services environments a plus
• Proficiency with Quick Books Desktop Enterprise preferred
• Experience with BQE CORE or Bill Quick, or similar project-based billing software, is beneficial
• Strong attention to detail and organizational capabilities
• Ability to work independently and manage responsibilities effectively in a part-time, in-office role
• Professional written and verbal communication skills

• The successful candidate will demonstrate a strong commitment to accuracy, organization, and consistency in financial record‑keeping. They will be comfortable working within a project‑based billing structure and will possess the ability to maintain reliable accounting processes that support the firm’s operational and financial objectives.