AP Staff Accountant

Job Description

The AP Staff Accountant I will be responsible for accounting work needed to make sure accounts payable are processed in an efficient and timely manner.

• Compile, analyze and report financial information utilizing Majors policies, professional standards, and US GAAP
• Ensure all invoices are coded and approved as it relates to the Authority Matrix
• Review vendor correspondence via email or phone, evaluating and reconciling all vendors in scheduling and disbursing accounts payable
• Administer and distribute vouchers and get them approved by managers
• Prepare and process weekly payments, which include wires, checks, credit cards and Automated Clearing House (ACH)
• Manage and verify expense reports, ensuring their compliance with company policies
• Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers
• Evaluate all accounts payable balances and resolve all issues regarding unpaid invoices
• Address employee matters related to online expenses and travel
• Investigate and resolve issues that are associated with the processing of purchase orders and invoices
• Help with monthly closings and status reports
• Process remittance information from electronic transfers, drafts and checks for invoices given by vendors, reviewing instructions that accompany the items to identify proper disposition and crediting accounts according to standards
• Receive, research, and resolve routine internal and external inquiries concerning account status
• Maintain electronic filing of all invoices, utilities and expense reimbursements, including any additional backup not limited to electronic approval
• Maintain vendor records
• Other duties as assigned

• Must have advanced computer skills in Microsoft Excel (Pivot tables, VLOOKUP, Macros) and other Microsoft office programs
• Attention to detail is critical
• Must have analytical abilities
• Ability to maintain composure during stressful situations
• Strong interpersonal skills required

• Bachelor’s degree preferred
• 2+ or more years of experience in a related field required

Physical demands: [Not specified]

Pay Details: $60,000.00 to $65,000.00 per year

Search managed by: Jaca Collins

Equal Opportunity Employer/Veterans/Disabled

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