Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is responsible for managing the full‑cycle accounts payable process while supporting general accounting functions and month‑end close. This role requires strong attention to detail, organizational skills, and the ability to work cross‑functionally to ensure accurate and timely financial operations.

• Process high‑volume vendor invoices, ensuring accuracy, proper coding, and appropriate approvals.
• Manage full‑cycle accounts payable, including invoice entry, matching, and payment processing (ACH, wire, check).
• Maintain vendor records and ensure compliance with company policies and tax requirements (e.g., W‑9s, 1099s).
• Respond to vendor inquiries and maintain strong vendor relationships.
• Support administration of company credit card program in our software system.
• Support internal and external audits by providing required AP documentation.
• Ensure compliance with internal controls and company policies.
• Maintain and track the daily cash log, ensuring all cash inflows and outflows are accurately recorded and reconciled to bank activity.
• Meet productivity standards; complete work in a timely manner; strive to increase productivity; work quickly.
• Assist with month‑end and year‑end close processes, including journal entries and account reconciliations.
• Prepare and maintain general ledger account reconciliations.
• Support accruals and prepaid expense schedules.
• Other ad hoc requests from the business or accounting leaders.

• 2–5+ years of experience in accounts payable and/or general accounting.
• Strong understanding of accounting principles and AP processes.
• Experience with ERP systems (e.g., Net Suite, SAP, Oracle, or similar).
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).
• High level of accuracy, attention to detail, and organizational skills.
• Strong communication and problem‑solving abilities.
• Experience in Manufacturing Industry preferred.