Corporate Centralized Controller

SUMMARY:

Accurately documents and reports revenue and expenses while safeguarding all hotel assets and maintaining a sound internal control environment as a centralized accounting specialist. The duties and responsibilities may be handled by others with the ultimate responsibility residing with this role.

TIME AL

LOCATION:

85% to assigned hotels; 15% Corporate projects or other tasks ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by a manager or supervisor as needed. Depending on hotel staffing, some tasks may be assigned to on-property team members with guidance given by the centralized controller.

Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with company internal controls and local hotel polices.

Provide daily cash and change requirements for the hotel. Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds and perform daily house bank count.

Enter cash drops from the cashier envelopes and determine depositor's overage or shortage, if any and balance to the revenue report the following: cash folio, F&B tips, and paid outs.

Prepare daily bank deposit, process bank change orders, and count the General Cash bank each day and maintain an accurate record of such Monitor and record all house account meals and entertainment expenses and report any non-compliance

Prepare reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.

Oversee accounts receivable to include billing, coordination of accurately applied payments and aging management.

Evaluate requests of hotel guests to be granting of credit/direct-bill privileges;
Make recommendations to hotel General Manager and Corporate Director of Accounting Operations.

Process accounts payable invoices in accordance with company policy, system resources and timelines.

Obtain approvals from department heads on invoices to be paid; reconcile discrepancies with vendors; matching and filing invoices and paperwork; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.Process check requests and refund checks.

Record journal entries in the accounting general ledger as needed

Work with Corporate Director of Accounting Operations to provide the month end reporting in a timely and accurate manner, typically with deadlines of one to five business days after the end of the month depending on the nature of the reporting.

Works with the hotel management team and the Corporate Director of Accounting Operations to review, update and final close of the P&L and B/S statement and any related reporting by the 15th of the following month.

Lead and assist in the maintenance of the hotel checkbook and labor standards to ensure timely and accurate processing and proper control of spending.

Prepare and submit information used to assist in the timely completion of monthly bank reconciliations.

Complete monthly balance sheet reconciliations after each month-end for use during financial review meetings

Prepare and submit information used to assist in the timely filing of monthly hotel sales and use taxes collected from guests and due to agencies.

Involved with the development of annual hotel budgets, monthly forecasts, and other recurring financial reporting requirements of the hotel to ensure the hotel achieves it budgeted goals.

Assist in the accounting office with other areas as required such as handling billing inquires on the telephone and administrative tasks.

Supervises accounting managers/accounting assistants/clerks at each hotel who assist with the above responsibilities.

Must possess good Microsoft Office skills, PMS & POS experience an asset.

Demonstrates ability to perform multiple tasks in a busy environment and remain flexible.

Demonstrates excellent communication skills, both written and verbal.

Must possess excellent time management skills.

Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, cashiers, or guests for…