Project Administrator

Celebrating more than 25 years of business, Leapley Construction Group was founded in 1999 by Meredith Leapley as an interiors-focused general contractor. Headquartered in Atlanta, the company has experienced steady growth by building award‑winning corporate workplace, institutional, and commercial projects for impactful brands such as The Coca‑Cola Company, Microsoft, Visa, Piedmont Healthcare, and the Georgia Institute of Technology. This growth has led us to expand beyond interiors into more complex projects including ground‑up, site improvements, building repositioning, and much more.

The Leapley team is committed to delivering exceptional projects of the highest quality, building trusting relationships with our clients, and collaborating with our network of partners to build environments where people thrive. Certified as a woman‑owned business, Leapley Construction is an Atlanta Top 5 Commercial Interior Contractor, a Top 5 Woman‑Owned Commercial Contractor, a Best Place to Work, and a champion of inclusivity in the Atlanta community.

Today, after 25 years of delivering a wide range of construction projects – from first‑generation corporate buildouts, to complex research laboratories, specialized healthcare spaces and multi‑floor renovations – Leapley Construction is a preferred contractor for clients across multiple vertical markets.

We are seeking a Project Administrator to provide administrative and financial support across the firm's active projects. The role covers both the financial side – subcontractor AP, Owner billing, payment reconciliation, and job cost administration – and the administrative side – project setup, Procore administration, compliance documentation, and project closeout – across the projects that are active at any given time.

This is a combined role that brings together responsibilities previously held by separate Project Accounting and Project Coordinator positions. This gives each project one consistent point of contact for its records, from when it advances from Preconstruction to Active through the final accounting close and system deactivation at project end. Reporting to an Operations Leader, the Project Administrator works closely with Project Managers, the Contracts Manager, and firm leadership to help keep projects accurate, organized, and properly closed out.

• Accountability:
  You stay on top of your project records. Billing deadlines, payment cycles, CMiC accuracy, and closeout tasks get tracked and handled without someone having to remind you.
• Attention to detail:
  Construction moves quickly and small mistakes are expensive, so you stay accurate with financial entry, document management, and compliance tracking even with several projects going at once.
• Responsiveness:
  Project Managers, the Contracts Manager, and firm leadership come to you for the status of project financials and paperwork, and you give them accurate answers quickly.
• Comfort with systems: CMiC and Procore are your main tools, and you understand how the data you enter flows through them and affects reporting and decisions downstream.
• Collaboration:
  
  You work with the PM, Contracts Manager, Controller, and Director, and you understand how the financial and administrative pieces fit together. You flag issues early, ideally with a suggested fix.

Handles the subcontractor accounts payable cycle for active projects.

• Receive subcontractor invoices and enter into CMiC.
• Issue subcontractor payments in coordination with the Controller.
• Verify subcontractor compliance requirements prior to payment release, including NTO waivers and lien requirements, as process controls are implemented.

Prepares and reconciles Owner billing for active projects. Project Managers send the Owner bills; the Project Administrator prepares them and manages the billing in CMiC.

• Prepare Owner Bills for all active projects in accordance with contract billing schedules.
• Enter Owner Bills into CMiC; reconcile payments received from Owners and apply to jobs.
• Maintain Owner portal access: logins, billing portal setup, and…