Payroll Specialist

Job Responsibilities

• Administer and process biweekly payrolls for all employees, ensuring accuracy, compliance, and timely payment.
• Review payroll data for accuracy, including hours worked, overtime, pay rate changes, taxes, garnishments, child support orders, PTO usage, and exempt employee time off.
• Audit payroll transactions and resolve discrepancies prior to payroll processing and approval.
• Manage and maintain payroll records in accordance with company policies and federal, state, and local regulations.
• Administer Affordable Care Act (ACA) compliance reporting, including monthly audits, tracking eligibility changes, and annual reporting requirements.
• Prepare, reconcile, and submit biweekly 401(k) contribution reports and funding information.
• Process Health Savings Account (HSA) and Flexible Spending Account (FSA) file uploads and coordinate with third-party administrators.
• Monitor and process payroll changes received through designated payroll channels, ensuring all updates are accurately reflected in the payroll system.
• Perform monthly payroll bank reconciliations and research any outstanding payroll transactions or discrepancies.
• Process and post miscellaneous payroll-related deposits and payments.
• Track employee benefit arrears and prepare monthly employee receivables reports for outstanding benefit premiums.
• Serve as a primary point of contact for employee payroll inquiries, providing timely and accurate assistance.
• Maintain confidentiality of employee payroll, benefits, and personnel information always.
• Support Human Resources with audits, reporting, compliance initiatives, and special projects assigned.
• Collaborate with department managers, vendors, and third-party administrators to ensure efficient payroll operations.
• Stay current on payroll regulations, tax requirements.
• Assist with AP and AR transactions, collections, and payment activities.
• Other duties as assigned.

• Minimum of five (5) years of Payroll and Benefits administration experience.
• Accounting background preferred.
• Highly organized, detail-oriented, and efficient, with strong time management skills.
• Excellent analytical, critical thinking, and problem-solving abilities.
• Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.
• Strong verbal and written communication skills with the ability to interact effectively with employees at all levels of the organization.
• Experience with Paylocity or a similar payroll and human resources information system (HRIS).
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Demonstrated ability to maintain a high level of confidentiality and professionalism.
• Ability to work independently, exercise sound judgment, and perform effectively in high-pressure situations.

• 4-7 years of experience working with Benefits and Payroll.
• Bachelor's Degree in related field preferred.