Full Charge Bookkeeper

The Ahlers Group is a multi-entity organization operating in the fine art, antiques, and estate services industries. Our family of businesses includes Ahlers & Ogletree Auction Gallery, Peachtree Battle Estate Sales & Liquidations, Peachtree Battle Antiques, and Black Bear Antiques. Together, we serve a diverse clientele across the Southeast, offering expertise in auctions, retail, and estate transitions.

We are seeking a meticulous and reliable Full Charge Bookkeeper to join our team and support the financial integrity of our operations. This role is vital to ensuring that our accounting systems remain accurate, timely, and compliant across multiple business entities.

The Full Charge Bookkeeper will manage a wide range of financial and administrative responsibilities across multiple companies under The Ahlers Group umbrella. This includes full-cycle accounting, bank and credit card reconciliations, payroll, financial analysis, sales tax reporting, and support for HR financial functions. The right candidate will be experienced, proactive, and capable of handling sensitive financial data with integrity and precision.

• Maintain accurate financial records and general ledger entries
• Process vendor invoices, staff reimbursements, and company payments
• Prepare monthly and quarterly financial reports
• Assist in financial analysis and trend tracking for gallery and estate sales
• Organize documentation for audits and internal financial reviews
• Reconcile bank and credit card accounts in Quick Books Enterprise (in coordination with our Accounting Firm)
• Manage and verify daily bank deposits for A&O, PBES, PBA, BBA, etc.
• Resolve deposit and reconciliation discrepancies promptly
• Prepare and file monthly sales tax reports monthly for all entities.
• Maintain compliance with all financial regulations and deadlines.

• Process semi-monthly payroll for contractors and employees
• Track and process bonuses
• Submit 401(k) contributions

• Oversee billpay and monitor auto-pay systems
• Process mileage reimbursement and petty cash requests
• Prepare consignor and dealer payouts

• Estate Sales:
  Track deposits, manage sales records, donations, invoicing, and settlement reports
• Gallery Sales:
  Oversee deposits and monthly reporting
• Auction Sales:
  Manage invoices, fraud prevention, and auction payouts
• Antique Stores:
  Process monthly dealer payments and security deposit returns

• Handle credit card disputes, chargebacks, and machine issue resolution
• Manage various special projects and administrative accounting tasks as assigned

• Associate’s degree in Accounting or Finance required;
  Bachelor’s degree preferred
• 5 years of relevant accounting or bookkeeping experience preferred
• Proficiency in Quick Books Enterprise and Google Workspace (G-Suite)
• Thorough understanding of general accounting principles and payroll practices
• Ability to manage multiple deadlines across several entities
• Exceptional accuracy, discretion, and organizational skills
• Strong written and verbal communication
• $55,000-$65,000 annual salary, commensurate with experience
• Health insurance and retirement plan (401(k))
• Opportunities for professional development and career advancement
• Collaborative, mission-driven team environment

Start Date:

Immediate Opening

Please email your resume and a brief cover letter outlining your interest and qualifications to Kenya Chardon () or submit via Linked In.