Finance and Operations Administrator

Finance and Operations Administrator

Dean’s Office, College of Pharmacy – Atlanta, GA 30341.

Job family:
Staff Administrative Operations. Exempt position with a scheduled weekly workload of 40 hours.

• Oversee the College’s budget, financial planning, and reporting to national and state agencies.
• Manage the College’s financial assets and oversee assigned facilities, space utilization, and physical assets.
• Support Georgia Baptist College of Nursing with supplemental financial management duties (approx. 25% of the role).
• Assist in reviewing and submitting all grants or contracts for the College of Pharmacy and College of Nursing.
• Perform year‑end reconciliations to validate indirect cost recovery.
• Prepare and collect payments for fellowships, and liaise with on‑campus partners (IAMR) for quarterly billing, financial reviews, and facilities issues.
• Assist Deans and faculty in preparing various reports, surveys, and special reports as requested.
• Prepare the annual budget and revised budgets for Pharmacy and Nursing.
• Assist department chairpersons in managing departmental budgets in Workday and aid faculty in preparing budget estimates for contracts/grants.
• Liaise with accounting to resolve accounts payable or grants and contracts issues.
• Liaise with Environmental Health and Safety Administration regarding hazardous materials.
• Liaise with Physical Plant contractors and architects on capital and renovation projects.
• Coordinate facilities‑related work requests and maintain records of fixed assets.
• Monitor departmental spending, manage restricted accounts, and enforce university business policies.
• Participate in special projects, committees, and professional meetings as directed by the Dean.
• Manage entries in Workday for personnel changes, promotions, pay adjustments, adjunct faculty, and Bearcard access.
• Approve requisitions for payments, invoices, and budget adjustments; coordinate procurement activities while ensuring compliance with policies.
• Review vendor contracts, travel expense reimbursements, and affiliation agreements; handle intellectual property submissions.

• Bachelor’s degree in business, accounting, or a closely related field with coursework in accounting, finance, fund accounting, or business law, plus at least four years of administrative management and financial analysis experience, including general accounting, budgeting, purchasing, and computer use.
• Master’s degree in a related area plus at least two years of comparable experience (required).

• Computer proficiency in the University’s Financial Reporting System (FRS), Budget System, and Excel.
• Knowledge of purchasing and procurement procedures.
• Understanding of accounting and budgeting concepts.
• Strong attention to detail and effective verbal/written communication.
• Knowledge of contracts and agreements.
• Ability to collaborate across departments and organizational levels.
• Capacity to work independently and manage multiple responsibilities with minimal supervision.

Criminal history and credit check required.

• Comprehensive health insurance for self and dependents.
• Generous retirement contributions.
• Tuition waivers.
• Paid vacation and sick leave.
• Technology discounts.
• Flexible schedules for work‑life balance.

EEO/Veteran/Disability.