AP Staff Accountant

At ELM Management Services, the Full-Time AP Staff Accountant is responsible for managing the full accounts payable cycle while ensuring accurate and timely processing of vendor invoices, expense reports, corporate credit card transactions, and payments. This role reviews, codes, reconciles, and processes invoices through Tipalti and the company's accounting system, maintains vendor records, and ensures proper expense allocation in compliance with company policies and accounting standards.

The Full-Time AP Staff Accountant collaborates with internal departments and external vendors to resolve discrepancies, support efficient payment processing, maintain strong internal controls, and assist with month-end close activities. This position supports multiple entities within the organization and plays a key role in maintaining accurate financial records.

• Receive, review, and process vendor invoices through Tipalti, ensuring proper three-way matching of purchase orders, receipts, and invoices across multiple entities.
• Code invoices accurately to the appropriate general ledger accounts, departments, locations, cost centers, and entities within Tipalti and the accounting system.
• Manage vendor onboarding and maintain accurate vendor records, including tax documentation and banking information within Tipalti.
• Monitor invoice approval workflows, ensuring timely routing and proper authorization in accordance with company policies and internal controls.
• Resolve invoice discrepancies by coordinating with vendors and internal departments to ensure accurate and timely payment processing.
• Process vendor payments via ACH, check, wire transfer, or credit card after obtaining the required approvals.
• Reconcile accounts payable subledgers and Tipalti payment reports to the general ledger, ensuring all transactions are accurately recorded and cleared.
• Prepare and review monthly accounts payable aging reports and research outstanding balances across multiple entities.
• Prepare, review, and support annual Form 1099 reporting, ensuring vendor tax classifications and reportable payments comply with IRS requirements.
• Review, code, and process employee expense reimbursements, ensuring compliance with company policies.
• Manage the monthly credit card reconciliation process
• Maintain organized digital documentation for invoices, approvals, receipts, payment confirmations, and audit support.
• Assist in improving AP processes, strengthening internal controls, and identifying workflow efficiencies.

• Allocate income by dimension (e.g., department, location, entity) to ensure correct categorization
• Record daily revenue deposit and confirm total monthly, ensuring accurate reporting
• Record and track deferred revenue, ensuring proper recognition in financial statements
• Reconcile Accounts Receivable and collections balance to the Ledger from the Healthcare Revenue System
• Assist with month-end and year-end closing activities, including accounts payable reconciliations.
• Prepare and post accruals related to accounts payable, credit card activity, and recurring expenses.
• Prepare and monitor prepaid expense schedules and related journal entries.
• Allocate loan interest expense to the appropriate entities and general ledger accounts.
• Assist with account reconciliations and other general accounting responsibilities.
• Support external audits by providing requested documentation and schedules.
• Perform other accounting and administrative duties as assigned to support the Finance Department.

• Assist the finance department with month-end and year-end closing processes
• Manage accrued expenses and prepayments, ensuring accurate and timely posting
• Allocate interest expense from loan payments to the appropriate accounts
• Reconcile intercompany accounts, ensuring accuracy across different entities within the organization
• Perform various administrative and accounting tasks as needed to support the department

• Strong understanding of accounting principles, accounts payable processes, and internal controls.
• Experience processing invoices and payments through Tipalti or a similar payment automation platform.
• Experience performing corporate credit card reconciliations and expense management.
• Proficiency in Microsoft Excel and accounting software; ERP experience required, with Sage Intacct experience preferred.
• Strong attention to detail with excellent analytical and reconciliation skills.
• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
• Strong organizational, communication, and time-management skills.
• Ability to work independently while collaborating effectively with internal teams and external vendors.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to function effectively in a fast-paced, multi-entity accounting environment.

• Associate or bachelor’s…