Accounts Payable Specialist

Description

POSITION TITLE:

Accounts Payable & Fiscal Specialist REPORTING MANAGER:
Fiscal Director DEPARTMENT:
Fiscal Department JOB CLASSIFICATION:
Grade level 30 FLSA:
Non
- Exempt STATUS:
Full-Time

Location:

Sandy Springs, GA 30350 ORGANIZATIONAL FOUNDATION Mission:
To provide recovery to women, children, veterans, and families impacted by homelessness, poverty, addiction, and mental health challenges. Belief:
Every person must have a loving relationship with God, self, and others. Value:
Every woman and child God sends through our doors. Commitment:
We work together to get the job done. Truth:
All things are possible POSITION OVERVIEW

The mission of Mary Hall Freedom Village, Inc. (MHFV) is to empower women, children, veterans, and families to end the cycle of homelessness, addiction, and poverty. Headquartered in Sandy Springs, GA with seven facilities across metro Atlanta, MHFV has been transforming lives for nearly three decades. We strive to break the cycle of homelessness, addiction, mental illness, and poverty. If you believe in the empowerment of women, children, veterans, and their families, please consider the employment opportunity below.

Under the supervision of the Fiscal Director and Grants & Revenue Manager, the Accounts Payable & Fiscal Specialist is responsible for managing day-to-day fiscal operations with a primary focus on accounts payable, vendor management, and financial documentation. This position ensures accurate processing of invoices, payments, receipts, and reconciliations in compliance with organizational policies, grant requirements, and accounting standards. The role supports financial close activities, audit readiness, internal controls, and collaboration with program staff to ensure proper use of restricted and grant-funded resources.

ESSENTIAL

JOB RESPONSIBILITIES

• Perform the full accounts payable cycle
  , from invoice receipt through payment processing and reconciliation.
• Review and verify invoices for accuracy, proper authorization, coding, and required supporting documentation.
• Ensure invoices are accurately coded to general ledger accounts, cost centers, and grant funding sources.
• Prepare and process check runs, ACH payments, electronic transfers, and credit card transactions and reconciliations.
• Maintain vendor records, including W-9 forms, payment terms, and 1099 tracking.
• Reconcile the accounts payable subsidiary ledger to the general ledger on a monthly basis.
• Investigate and resolve invoice discrepancies, duplicate payments, and vendor billing issues.
• Monitor grant-funded expenditures to ensure compliance with funding and documentation requirements.
• Support monthly, quarterly, and annual financial close activities.
• Maintain organized electronic and physical financial records to support internal and external audits.
• Assist with audit schedules related to accounts payable, vendor transactions, and receipts.
• Collaborate with program managers to ensure proper documentation for restricted funds.
• Provide guidance to staff on invoice submission procedures and documentation standards.
• Identify opportunities for process improvements to enhance efficiency and strengthen internal controls.
• Ensure timely recording of receipts; prepare, reconcile, and document bank deposits.
• Maintain organizational credit cards, including reconciliation, documentation, and distribution to employees.

SUPERVISORY RESPONSIBILITIES

• This position does not have direct supervisory responsibilities.
• May provide guidance to interns, assistants, or program staff regarding invoice submissions and documentation.

QUALIFICATIONS

• Associate’s degree in Accounting, Finance, Business Administration, or related field Bachelor’s preferred.
• Minimum of 2–3 years of accounts payable or general accounting experience preferably in a nonprofit environment.
• Knowledge of accounts payable practices and accounting procedures required.

Requirements REQUIRED SKILLS, CAPABILITIES, AND KNOWLEDGE

• Strong understanding of accounts payable processes and general accounting principles.
• Proficiency with accounting software, spreadsheets, databases as well as proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent…