Accounts Payable Specialist

We are seeking an Accounts Payable Associate to join our growing family office team which provides daily accounting, financial operations and other family office services for a diverse group of clients.

As a member of the client service team, the Accounts Payable Associate will be responsible for the accurate processing of annual, quarterly, monthly, semi-monthly, weekly, semi-weekly and/or daily expenses, bills, and invoices for multiple, complex high net worth clients in a secure bill pay software system. This individual will work to identify and resolve billing related issues and answer payment-related questions.

• Support the processing of high-volume, multi-client AP pipelines including ACH, domestic/international wires, checks, and online payments.
• Ensure that the clients’ bills are paid in an accurate and timely manner.
• Assist with creating and managing recurring payments and maintaining payment calendars.
• Monitor client account balances and help prioritize payments as directed.
• Collaborate with team members and client contacts to resolve billing or payment inquiries in a timely, professional manner.
• Serve as main point of contact for vendor communications.
• Verify and update vendor information and payment instructions accurately and securely to minimize payment errors and rejections.
• Demonstrate strong attention to detail and accuracy across all tasks, contributing to a consistently low payment rejection rate.
• Other family office duties as assigned or needed.

• Bachelor’s degree in accounting or other related field required.
• 4+ years’ experience required.
• Prior experience in processing detailed accounts payable for multiple clients preferred.
• Knowledgeable in bill pay software and Office 365 preferred.
• Fundamental knowledge of finance is a plus.
• Professional and discrete; able to handle sensitive information appropriately.