Accounts Receivable Specialist

Description

We are looking for an Accounts Receivable Specialist to join our team in Atlanta, Georgia in a contract-to-permanent capacity. This position is ideal for someone who excels at managing commercial collections, monitoring outstanding balances, and keeping payment activity organized across a high-volume account portfolio. The person in this role will play a key part in improving cash flow by driving timely follow-up, resolving invoice barriers, and coordinating closely with internal teams and client systems.

Responsibilities:

- Manage a portfolio of approximately 125 customer accounts, with a strong focus on reducing overdue balances and accelerating payment collection.

- Reach out to customers with invoices more than 31 days past due on a recurring weekly basis, confirm clear payment dates and amounts, and record all collection activity accurately.

- Maintain detailed tracking of customer payment commitments, verify incoming funds against promises made, and quickly identify missed payments for follow-up.

- Process and oversee invoice submissions through customer procurement and vendor management platforms while addressing purchase order, pricing, and approval discrepancies.

- Collaborate with Operations and Accounting to investigate and resolve billing disputes, partial payments, credit issues, and other account reconciliation matters.

- Prepare weekly aging follow-up updates by business zone and organize collection notes for leadership review meetings focused on accounts receivable performance.

- Draft customer communication related to delinquent balances, including past-due reminders, final notices, and service warning documentation for management approval.

- Apply incoming cash receipts and reconcile unapplied payments or credits within Quick Books Online to ensure account records remain current and accurate.

Requirements - At least 3 years of experience in business-to-business collections or accounts receivable, preferably within staffing, hospitality, or facilities-related environments.

- Practical experience using vendor billing or procurement portals such as Coupa, Fieldglass, or comparable platforms.

- Proficiency with Quick Books Online; experience with Quick Books Enterprise and cash application processes is also valuable.

- Strong Excel skills with the ability to work from aging reports, perform reconciliations, and organize payment data effectively.

- Demonstrated ability to manage a high-volume account portfolio while maintaining accuracy and consistent follow-through.

- Excellent written and verbal communication skills for interacting with customers, documenting commitments, and coordinating with internal stakeholders.

- Detail-oriented and highly organized, with the ability to monitor multiple vendors, overdue invoices, and follow-up deadlines without losing momentum.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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