Office Assistant Healthcare Home Care Environment

Role Summary

The Office Assistant provides day-to-day administrative and office support to ensure smooth operations within a healthcare and home care setting. This role focuses on organization, documentation, communication, and basic coordination to keep the office running efficiently. This is a support role, not a decision-making or executive-level position.

• Administrative Support:
  Answer phones, manage emails, and route messages appropriately
• Administrative Support:
  Maintain organized physical and digital files
• Administrative Support:
  Assist with data entry and document preparation
• Administrative Support:
  Order office supplies and manage inventory
• Office Operations:
  Support scheduling for meetings, staff, and appointments
• Office Operations:
  Assist with onboarding paperwork for new hires
• Office Operations:
  Track basic compliance documents (CPR, background checks, training logs)
• Office Operations:
  Maintain office calendars and shared schedules
• Communication & Customer Support:
  Greet visitors professionally (in-person or virtual)
• Communication & Customer Support:
  Communicate with caregivers, clients, and vendors as directed
• Communication & Customer Support:
  Prepare routine emails, letters, and notices

• Not an executive assistant role
• Not a clinical or medical position
• Not responsible for independent decision-making
• Not a marketing or social media role

• High school diploma or equivalent (Associate’s degree preferred)
• Prior office or administrative experience preferred
• Basic computer skills (email, word processing, spreadsheets)
• Strong organizational and time-management skills
• Professional communication skills

• Reliable and punctual
• Detail-oriented and organized
• Able to follow instructions and procedures
• Comfortable working in a regulated healthcare environment
• Willing to learn and adapt

• Part-time or full-time availability
• On-site or hybrid depending on business needs
• Standard business hours

• Accurate and timely completion of assigned tasks
• Well-organized files and records
• Responsive communication
• Smooth daily office operations

Member businesses are independently owned and operated. Your application will go directly to the member business, and all hiring decisions will be made by the management of that business. All inquiries about employment at these businesses should be made directly to the business location, and not to Home Care Association of America.