Office Coordinator

Get AI-powered advice on this job and more exclusive features.

This range is provided by Spot On Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$50,000.00/yr - $55,000.00/yr

Annual Bonus

Direct message the job poster from Spot On Talent

Step into the heart of Midtown Atlanta and join a high-performing, growth-focused team at the forefront of commercial real estate investment! If you love turning moving parts into smooth operations and being the go-to person everyone trusts, this role is for you. As the Office Coordinator, you’re the heartbeat of the office -- keeping schedules on track, communication flowing, and the workspace running efficiently so the whole team can do their best work.

What you’ll do

• Calendar management: schedule appointments, coordinate meetings, book travel, and manage conference room and resource logistics.
• Communication Management: answer calls, route inquiries, and ensure messages reach the right people fast.
• Records Management: organize and maintain digital and physical files, documents, and confidential information with precision.
• Supply Management: track inventory, place orders, liaise with vendors, and coordinate maintenance for office tech and equipment.
• Office Management: make sure the office is clean, organized, safe, and visitor-ready; coordinating with facilities as needed.
• Visitor Management: greet guests, support visitors and new hires, and set a professional, welcoming tone.
• Operations Management: anticipate needs, troubleshoot issues, prioritize multiple deadlines, and keep things moving in a fast-paced environment.

What success looks like

• Meetings start on time, people have what they need, and nothing falls through the cracks.
• The office is stocked, equipment works, and vendor relationships run smoothly.
• Stakeholders feel informed, supported, and confident in the way information is handled.
• Sensitive information is protected, and processes are documented for consistency and speed.

What you bring

• A Bachelor’s degree and/or 2 years of experience in office coordination, administrative support, or a similar role.
• Excellent attention to detail, organization, and time management skills. Able to juggle multiple priorities.
• Clear, professional communication (written and verbal). Exceptional interpersonal skills.
• Proficient with MS Office suite and Zoom.
• Discretion and professionalism when handling confidential information.
• A service mindset, proactive problem-solving, and calm under pressure.

Nice to have

• Experience with vendors/facilities coordination or basic budgeting/expense tracking.
• Familiarity with task/project tools (e.g., Asana, Trello) and simple reporting.

This role is a great opportunity for an early career professional looking to build a strong foundation for a career in Operations, Office/Facilities Management, Executive Support, People Operations, or Project Coordination.

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

• Seniority level Associate

• Employment type
  
  Full-time

• Job function Administrative
• Industries Investment Management

Referrals increase your chances of interviewing at Spot On Talent by 2x

Medical insurance

Vision insurance

401(k)

Apply BELOW