Administrative Assistant

Posting Details

Position Information
Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.

This position is contingent upon the availability of sufficient funding.

Temporary Position Title
Administrative Assistant

Temporary Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate is highly motivated, eager to learn, and able to manage multiple tasks in a fast-paced environment. This entry-level position is an excellent opportunity to develop administrative and professional skills while contributing to the success of the team.

Temporary Essential Duties and Responsibilities

• Greet and assist visitors, clients, and staff in a professional manner.
• Answer and direct phone calls, emails, and other inquiries promptly.
• Maintain multiple email accounts and provide immediate responses to time-sensitive communications.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Develop communications, including department brochures, flyers, announcements, and other written materials.
• Maintain electronic and paper filing systems, ensuring accuracy and confidentiality.
• Perform accurate and timely data entry, including database updates and record keeping.
• Create and maintain Smartsheets to track projects, processes, and departmental workflows.
• Assist in developing and refining office processes to improve efficiency.
• Organize and clean up shared electronic files to ensure consistency and accessibility.
• Support team members and management with administrative tasks and projects as assigned.
• Perform general office duties, including photocopying, scanning, and mailing.
• Assist with entering, updating, and maintaining position and faculty data in the People Admin system to ensure accuracy and compliance.

Required Qualifications

• High school diploma or equivalent;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize, multitask, and manage time effectively.
• Positive attitude, willingness to learn, and team-oriented mindset.

Preferred Qualifications

• Associate degree or some college coursework preferred.
• Previous office or customer service experience (internships or part-time work acceptable).
• Possesses a comprehensive working knowledge of the People Admin system and its workflows.
• Familiarity with office equipment (printers, copiers, scanners).
• Basic design skills or experience using Canva, Publisher, or similar software for creating flyers and brochures.
• Experience with Smartsheet or similar project management tools.

Certifications, Licenses, Restrictions

None

Shift
Days

% Travel Required
0%

Full Time/Part Time
Full-time

FLSA
Non-Exempt

Number of Vacancies

Anticipated Candidate Start Date

Position End Date
03/31/2026

Posting Detail Information

Posting Number
TP078

Posting Open Date
02/03/2026

Posting Close Date

Open Until Filled
No

Special Instructions to Applicants

EEO Statement

Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.