Administrative Assistant

Overview

Authority Brands Inc. is a leading provider of home services, building brands that support the success of our franchisees, as well as bettering the lives of the homeowners we serve and the people we employ.

The Administrative Support Professional provides comprehensive clerical, administrative, and light project coordination support to managers and team members. This role is responsible for organizing daily operations, coordinating communications, managing schedules, maintaining documentation, and supporting the execution of departmental initiatives. The ideal candidate is highly organized, detail‑oriented, and capable of juggling multiple priorities while proactively supporting both administrative and project‑related needs in a fast‑paced environment.

• Serve as a primary point of contact for phone calls, emails, and general correspondence
• Prepare, format, organize, and maintain documents, reports, and records
• Perform accurate data entry and maintain internal databases or tracking systems
• Coordinate travel arrangements and assist with expense reporting
• Provide day‑to‑day administrative and clerical support to managers and team members
• Ensure confidentiality and proper handling of sensitive and confidential information

• Manage complex calendars for executives or senior leaders, ensuring efficient time management and minimal scheduling conflicts
• Schedule meetings, appointments, and travel, including flights, transportation, and lodging
• Prepare meeting agendas, materials, and logistical details
• Coordinate conference calls and video meetings and ensure appropriate resources and technology are in place
• Support executive correspondence and communication as needed

• Provide light project coordination support for departmental and cross‑functional initiatives
• Track project timelines, milestones, and deliverables to support on‑time execution
• Maintain basic project plans, trackers, and status updates
• Coordinate tasks, follow‑ups, and action items across stakeholders
• Organize project documentation, shared files, and reference materials to ensure accuracy and accessibility
• Assist with planning and facilitating project‑related meetings, including agendas, notes, and action‑item tracking
• Proactively identify and communicate risks, delays, or dependencies to project leads

• Bachelor’s degree or equivalent practical experience
• Proven experience in administrative support, office management, or a related field
• Experience supporting projects or initiatives in an administrative or coordination capacity
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication and customer service skills
• Ability to multitask effectively while managing competing deadlines
• Proficiency in Microsoft Office Suite or similar productivity tools
• Familiarity with basic project management concepts such as timelines, milestones, deliverables, and dependencies
• Proactive, solution‑oriented mindset with strong attention to detail

We believe our greatest assets are our employees, we offer competitive salaries and a full benefits package to include, PTO, paid holidays, 401(k) and more.

Authority Brands Inc. conducts drug screens and background checks on applicants who accept employment offers. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions however we do not sponsor Visa’s at this time.

Authority Brands Inc. is an Equal Opportunity Employer