Program Coordinator-Auc-Granted; Grant-Funded

Position: PROGRAM COORDINATOR-AUC-GRANTED (Grant-funded)
Position Title PROGRAM COORDINATOR-AUC-GRANTED (Grant-funded) Position Summary

The Program Coordinator for the NSF-funded Atlanta University Center (AUC)-GRANTED project reports directly to the Director of AUC-GRANTED Operations. Under the direction of the Director, the incumbent helps manage and coordinate the day-to-day AUC-GRANTED administrative and budget activities. The individual will manage multiple tasks simultaneously and may deal with materials that are sensitive and confidential in nature.

Essential Duties and Responsibilities

Provides administrative support for the AUC-GRANTED Project leadership by:

o Responding to emails and phone messages about the AUC-GRANTED Project;

o Coordinates meetings hosted by the AUC-GRANTED Project leadership, including the AUC
- GRANTED Steering Committee;

o Interfacing with key units of the College (e.g., Office of the President, Office of the Provost, Office of Research, Innovation, & Collaboration, and Office of Strategic Communications & Marketing) as needed to manage activities;

o Maintaining the calendar of key AUC-GRANTED events, websites, and social media accounts; o Maintaining a database of key announcements and invitations from other AUC institutions or external organizations.

Manages budget and procurement functions for the AUC-GRANTED project. This could include:

o Placing orders, assisting with monitoring and receiving shipments, and providing correspondence to the end-user regarding the status of orders;

o Working with Accounts Payable to ensure prompt approval and payment of invoices; o Monitoring, and reconciling AUC-GRANTED budget and documents related to expenditures (and appropriate budget adjustments);

o Maintaining inventory of and ordering office supplies; o Arranging travel for faculty/staff (for example, reserve hotel rooms, flights, registration, and ground transportation);

o Processing travel expense report, and disbursement of other funds for faculty and staff on behalf of the AUC-GRANTED Director;

o Working with Procurement Services to resolve purchasing questions; o Coordinating with key persons to ensure orders are received and properly inventoried;

o Maintaining software used to manage expenditures and documents related to expenditures (and appropriate budget adjustments);

o Reconciling budget; o Processing paperwork for stipends, per diems, and the disbursement of other funds;

o Ensuring invoices and payments are processed for subaward recipients and consultants.

Provides information/data management support by:

o Developing methods for tracking, maintaining, and archiving confidential files, reports, presentations, agendas, and action items;

o Creating and maintaining spreadsheets, shared drives, central data repository, and web-based accounts for file sharing;

o Actively conducting research to identify best practices and resources that would be beneficial for the research enterprise at the College and within the AUC;

o Assisting with the collection and storing of documentation related to shared service agreements, policies, and standard operating procedures (SOPs);

o Gathering information and drafting responses (for review and approval) to data requests/reports from internal constituents (in the AUC), state and federal agencies, and other external organizations.

Participates in: professional development seminars, workshops, and conferences; and stays abreast of current trends related to research administration, which may include learning topics to become a certified research administrator (CRA).

Required Qualifications

Required Qualifications

* Education & Experience:

* Bachelor's degree and four years of administrative and/or project management experience, or an equivalent combination of education, experience, and training.

* Experience in a college/university setting is strongly preferred.

* Skills &

Competencies:

* Is self-motivated, resourceful, and proactive with a strong work ethic.

* Excellent oral and written communication skills.

* Strong organizational, budget, and time management skills.

* Ability to exercise independent judgment and manage a diversified workload with attention to detail.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) at an intermediate level; ability to learn and use financial and document management systems (e.g., Banner, Softdocs).

* Strong interpersonal skills and a customer service focus with the ability to interact professionally with internal and external stakeholders.

* Ability to work effectively under pressure, demonstrate initiative, and promote teamwork.

Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus the ability to perform a variety of tasks simultaneously, at times with little supervision. The ability to work effectively under pressure, be proactive, demonstrate initiative, and promote teamwork is a key asset in the role.

The individual must be able to write business correspondence,…