Executive Assistant; Strategic Operations Partner

Who We Are:

Popmenu is a fast-growing restaurant technology company transforming how restaurants attract, engage, and serve their guests. Founded in 2016 and now serving approximately 12,000 locations worldwide, we pioneered a dynamic menu experience that converts more browsers into customers and replaces multiple standalone marketing tools with one integrated platform. A 4-time Deloitte Fast 500 category winner
, Popmenu builds front-end SaaS solutions that help restaurants grow.

We're looking for a modern Executive Assistant who embraces AI and automation to elevate executive operations, company culture, and internal coordination. This is not a traditional calendar-only role. We want someone who uses AI tools to streamline processes, improve communication, and enhance how we operate — from meeting prep to company events. You'll serve as a trusted partner to leadership while designing smarter systems behind the scenes.

• Own and optimize executive calendars using AI-driven scheduling tools
• Prepare concise AI-assisted meeting briefs and follow-ups
• Draft communications and summaries to improve clarity and speed

• Plan and execute internal events with structured, tech-enabled workflows
• Use AI tools to generate themes, content, engagement ideas, and post-event insights
• Support initiatives that reinforce company values and team engagement

• Build simple automations to reduce repetitive manual work
• Create documentation systems and knowledge hubs
• Improve cross-team coordination and internal communication flow

• 3-7+ years in Executive Assistant or executive support roles
• Active user of AI tools (ChatGPT, automation tools, workflow systems)
• Highly organized with strong judgment and discretion
• Clear communicator with strong writing skills
• Comfortable working in fast-paced, high-accountability environments

• Genuine Core Values:
  We asked our employees what's most important to them in the workplace and carefully sculpted our 4 core values to truly represent our company culture. On a quarterly basis, peers recognize each other for exemplifying our values with what we call "Super Booms"
• Giving Back:
  In addition to our larger partners such as the Giving Kitchen, our culture champions (aka "Super Boom" winners) pick a cause they are passionate about, and we make a donation in their name
• Visible Growth and Development:
  There is no way to avoid personal growth in a start-up! We keep innovating and improving and our team members keep growing as well
• Company Ownership:
  When we say, "Act Like an Owner", we put our money where our mouth is! Every single team member receives meaningful company equity options because we recognize that every role is important for our success
• Benefits for the Whole Family:
  Along with the typical medical, dental, vision, 401K benefits, we've got your furry family members covered with our Wagmo Wellness Plan