Executive Administrative Manager

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.

Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Provide executive administrative management to Georgia Tech or Georgia Tech Research Institute (GTRI) executives. Duties include office organization, communications, and event management. Manage activities to ensure a well-executed, highly complex schedule of daily activities. Responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations.

This position will interact on a regular basis with:
External visitors to the office, including senior industry leaders and sponsors;
Georgia Tech/GTRI executives; alumni; corporate executives; donors;
Regents and representatives of the Board of Regents; government officials; faculty, staff, and students.

This position typically will advise and counsel:
Executive staff

This position will supervise:
May supervise assigned staff

• Manage and direct all office administrative operations
• Oversee and manage agenda and planning/coordination for meetings, conferences, and events
• Serve as primary scheduling contact with the GTRI, campus, and external communities on the behalf of the Executive
• Manage the daily activities of the Executive including their calendar, and advise and prepare them as appropriate regarding upcoming appointments, meetings, travel, events, etc.
• Track and report status on major initiatives and special assignments, including assignments and tasking for senior leaders assigned to Executive
• Process office invoices, including reconciling all charges
• Compile information and other documentation required by the Executive; complete, submit travel authority requests; and oversee the preparation of reimbursement statements
• Act as delegated authority in some matters of significance on behalf of the Executive
• Perform other job-related duties as assigned

Educational Requirements:

Bachelor's Degree or an equivalent combination of education and experience

Required Experience:

Ten-plus years of job-related experience

• Master's Degree
• 7+ years of senior executive support experience.
• Prior work in defense, aerospace, or high security enterprise environments.
• Mastery of Microsoft Office and enterprise collaboration tools.
• Experience with travel, procurement, and compliance systems.
• Exceptional discretion, communication, and organizational capabilities.
• A proactive, anticipatory working style with strong operational and project management skills.
• The ability to operate confidently in a complex, mission driven, regulated environment.

Abilities

POSITION REQUIREMENT:
High visibility job; weekends and evenings may…