Facility Administrator

Summary of Position

The Facility Administrator is essential to fostering a workplace where employees feel welcomed. This position blends HR Administration, Facility Administration, Office Administration, Catering & Planning, Culture-Building Events, and Osmose Cares into a seamless, high-quality employee experience. While managing the day-to-day operations of the Atlanta office and providing broad HR and administrative support, the Facility Administrator helps create an environment that is efficient, engaging, and aligned with Osmose's core values.

• Support a wide variety of HR-related administrative functions.
• Work with leaders and employees at all levels, ensuring communication is professional and timely.
• Maintain confidentiality and uphold company policies and core values.
• Assist Learning & Development with New Hire Orientation: office tours, parking tours.

• Ensure all office functions are conducted efficiently and accurately.
• Collaborate with Facility Administrators at other locations to maintain consistency across all sites.
• Chair, Plan and Lead the Fun Committee meetings.
• Schedule facility maintenance and manage inventory.
• In partnership with building management, monitor security, surveillance, and alarm systems.
• Oversee office upkeep, including cleanliness, kitchen areas, and appliances.
• Review vendors periodically to maintain strong partnerships.
• Perform other facility-related duties as assigned.
• Decorate for holidays and maintain a welcoming environment.

• Manage day-to-day office operations, supplies, and equipment.
• Obtain cost estimates and order approved equipment, supplies, and services.
• Ensure incoming mail, faxes, and deliveries are distributed promptly.
• Ensure outgoing mail and overnight deliveries are shipped on time.
• Greet all visitors in a professional, polite, and courteous manner.
• Answer and route calls from the Osmose corporate phone line.
• Order approved equipment, supplies, and services as needed.
• Orders office supplies (Order through Melissa - put in a red ticket on the homepage).
• Arrange for new hire cubicle setup: wipe down cubicle, name plate, Kleenex, Welcome sign.
• Manage YoDeck (Lobby TV and Steel TV).
• Handle mail when needed.

• Book travel for field crews and serve as administrator for corporate travel website (Melissa & Julie N).
• Arrange for 5th floor passes & parking passes for 191 & 221 parking garages.
• Manage Marta Bus passes.

• Order and pick up lunches for business meetings as needed.
• Assist leaders with catering coordination and event planning.
• Ensure food, beverage, and meeting needs are met for internal gatherings.
• Maintain beverages, snacks, and general office supply levels.
• Oversee monthly team activities, holiday celebrations, and birthday recognitions.
• Support events that strengthen team connection, morale, and company culture.
• Plan & cater social events for the 5th floor - approximately 4 times a month.
• Maintain the 191 Monthly Calendar.
• Coordinate baby showers, birthday cupcakes, retirement parties, and other celebrations.
• Assist EA with board meetings, town hall meetings, and other C-suite functions.
• Back-up for EA as needed.

• Oversee the Hallmark Program, ensuring milestone moments are recognized and celebrated.
• Support initiatives that reinforce care, appreciation, and community within the organization.
• Oversee the Osmose employee store.

• Perform any other duties as assigned.

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience
• Team oriented, confidential, flexible, friendly, and self-motivated.
• Must be proficient in Microsoft Word, Excel, and PowerPoint.
• Ability to work and communicate with all levels of employees and management.
• Detail oriented, accurate and timely in production of requested material or assignments.
• Ability to multi-task and work independently.
• Embrace core values of the Company.
• Commitment to supporting all Company policies.

The physical demands described here are representative of…