Recruiting Operations Coordinator

Serve as the mission control for the candidate journey within a high-growth, top-tier technology platform. In this role, you are the operational backbone of the talent acquisition team, ensuring a world-class experience for every candidate and hiring manager. Your goal is to navigate high-velocity hiring cycles with precision, managing the logistics that allow a global team to scale effectively.

This position is far more than traditional scheduling; it is a high-impact logistics and coordination mandate.

• High-Volume Coordination:
  Manage complex interview loops across multiple time zones with zero loss in accuracy.
• Executive Liaison:
  Partner with leadership offices to navigate C-suite schedules and secure availability for high-level assessments.
• Travel Concierge:
  Act as the primary point of contact for candidate travel, booking flights and accommodations while managing expense reimbursements.
• Real-Time Problem Solving:
  Act as the central hub for live interview days, pivoting quickly to resolve technical issues or last-minute schedule shifts.
• Process Optimization:
  Identify bottlenecks in the candidate experience and suggest improvements for Applicant Tracking System (ATS) workflows.

• Experience:
  
  3+ years in a coordination, administrative, or operations-heavy role.
• Scheduling Mastery:
  Proven ability to manage high-volume scheduling requests and complex, overlapping calendars.
• Technical Proficiency:
  Strong expertise in Google Workspace (Calendar, Docs, Sheets).
• Communication:
  Exceptional written and verbal skills, with the ability to navigate conversations ranging from entry-level candidates to C-suite executives.
• Location:
  
  Candidates must be based in the United States.

• Specialized
  
  Experience:
  
  Previous background in Recruiting or HR coordination.
• Systems Knowledge:
  Familiarity with Workday or similar enterprise-grade Applicant Tracking Systems.
• Logistics Expertise:
  Experience booking corporate travel and managing vendor relationships for accommodations.
• Industry Background:
  Experience working within a high-growth startup or fast-paced technology environment.
• Agility:
  You remain calm and professional in fast-moving environments and can pivot instantly when challenges arise.
• Discretion:
  You have experience handling sensitive information and interacting with executive-level offices with the utmost confidentiality.
• Ownership Mindset:
  You take pride in being the primary advocate for the candidate, ensuring they feel welcomed and informed at every stage.
• Detail-Oriented:
  You have an eagle eye for logistics, ensuring no detail in a candidate's itinerary or an executive's calendar is overlooked.