Executive Assistant

Role

Executive Assistant

4+ Weeks (Contract) W2

Atlanta, GA (On-Site)

Executive Calendar Management, Travel Coordination, Executive Communication, Meeting Coordination, Document & Records Management, Office & Visitor Management, Mail & General Office Support

At least two years' experience directly supporting an executive, including managing scheduling, travel arrangements, and performing other administrative tasks. Must be punctual as this is a highly relied upon position. On-site ONLY Monday-Friday from 8:30 AM - 5:00 PM with a 1/2 hour unpaid lunch break. The selected candidate must be able to start the contract ASAP.

• Manages executive-level calendars and coordinates meetings.
• Carries out special administrative or office operations projects.
• Serves on interdepartmental teams for process improvement or other tasks.
• Answers phone calls, responds to general phone calls, emails, or written inquiries.
• Maintains department records and files.
• Takes and distributes notes and minutes at staff and other meetings.
• Handles Tier 1 information technology (IT) support tickets.
• Welcomes and directs visitors.
• Maintains designated calendars for conference rooms and makes sure all conference room equipment is operational and rooms remain tidy.
• Retrieves, sorts, and distributes mail.
• Prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters, and reports.

Works under general supervision. May work independently or with other workers. Responsible for completing assigned tasks on time.

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