Executive Assistant

Job Title: Executive Assistant (Part-Time, Hybrid – Atlanta)

Location: Atlanta, GA (and surrounding metro areas)

Hours: ~10 hours/week to start (with opportunity to grow)

Travel: Occasional domestic travel for book tours and speaking engagements

Diamond Spratling is a public speaker, children’s book author, and climate justice strategist working at the intersection of culture, climate, equity, and storytelling. This role supports her growing portfolio of speaking engagements, book sales and tours, brand partnerships, and consulting work. We are seeking a highly organized, proactive, detail-oriented assistant who can help manage logistics, communication, and execution across multiple revenue streams.

This is ideal for someone who thrives in fast-paced, mission-driven environments and enjoys building structure behind visionary work.

This is a hybrid role based in Atlanta. Some in-person support will be required for events, content days, book signings, or travel preparation.

• Manage inbound speaking inquiries and follow-ups
• Track contracts, invoices, deposits, and payment timelines
• Coordinate travel logistics (flights, hotels, ground transportation)
• Prepare briefing documents and run-of-show materials
• Assist with speaker one-sheets and promotional coordination

• Coordinate bulk book orders with schools, cities, and organizations
• Track inventory and shipping logistics
• Assist with book tour planning and event coordination
• Manage outreach to bookstores, schools, and literary partners
• Support newsletter and launch campaign logistics

• Track brand leads, proposals, and partnership conversations
• Support deck formatting and proposal coordination
• Help manage timelines and deliverables for consulting projects
• Maintain CRM or tracking systems for opportunities

• Calendar management and scheduling
• Inbox support and email triage
  
  Invoice tracking and light bookkeeping coordination
• Organize files, contracts, and digital systems
• Support content days (light behind-the-scenes coordination)

• Based in Atlanta or surrounding metro area
• Highly organized and systems-oriented
• Strong written communication skills
• Comfortable interacting with corporate partners and schools
• Tech-savvy (Google Drive, Docs, Sheets, Canva, basic CRM tools)
• Calm under pressure and proactive
• Discreet and trustworthy

• Wants exposure to entrepreneurship, publishing, and brand strategy
• Enjoys being the right-hand to a visionary founder
• Can think ahead and prevent problems before they happen

Hourly rate:
Competitive, based on experience

Please send the following items to cont with the subject heading "executive assistant [first name, last name]"

• Resume or CV (PDF format only)
• A brief written description or short video on why you’re interested in the role

Note:

final applicants will be asked to do an in person interview in Atlanta and to submit references.