Administrative Operations Coordinator

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

Overview

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.

Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values:
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Admin Operations Coordinator will coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services.
This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors.
This position typically will advise and counsel: unit management and staff.

Responsibilities

• Provide support in unit and or project budget administration; maintain budget related records and generate reports.
• Process purchasing related records and transactions; maintain inventory records.
• Coordinate building operations maintenance which typically includes building access control.
• Coordinate delivery, installation and inter-office movement of furniture and equipment.
• Coordinate new employee intake process including initiation of related documentation and data input.
• Maintain unit administrative related policies and procedures.
• This position may hire, train, and supervise student employees.
• Perform other job-related duties as assigned.

Educational Requirements

High school diploma, GED Certificate or Vocational School Diploma

Required Qualifications

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Six years of job related experience

Preferred Qualifications

Candidates should bring 2-4 years of experience with Concur, Workday, and OneUSG.

Monthly travel to Huntsville is required to maintain alignment and keep operations running smoothly.

Will serve as the key link between Atlanta leadership and Huntsville staff.

Extensive administrative experience working in a high-volume and deadline-driven office setting.

Proficient with…