Administrative Assistant ; IT - ADAIT Job Atlanta area,Georgia USA,Administrative/Clerical

Position: Administrative Assistant 2 (IT) - ADAIT2
Job Title:
Administrative Assistant - Project Shared Services

Duration: 3 Years Contract

Pay rate :$19.00/HR ON W2
Location:
Atlanta, GA 30308

Work Schedule: 4 days in-office, 8am-5pm

Job Description:

This position offers administrative support to middle and upper-level managers and their teams in the Project Shared Services (PSS) organization. PSS provides standardized, scalable frameworks for project controls, construction services, and project management, enabling consistent and successful delivery of capital projects for the Companies.
Responsibilities include developing providing proactive administrative, coordination, and communication support.
This role contributes to effective onboarding, employee engagement, meeting support, and day-to-day operations while maintaining a high level of professionalism, discretion, and accuracy.
This position involves regular use of technical and business vocabulary, as well as a working knowledge of organizational operations, procedures, and personnel.

Job Requirements:

High school diploma required; associate or bachelor's degree is desirable.
Minimum of 3 years' experience in an administration assistant role or relevant experience.
Ability to use Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
Ability to work independently on routine administrator tasks using business office systems for processing expense accounts, timekeeping, and managing various other responsibilities.
Possess good interpersonal, communication, and organizational skills.
Capable of making sound decisions within job scope with minimal supervision.
Flexible and organized.

Job Responsibilities:

Proactively manage access to Directors and General Managers (calendar, cell phone, etc.)
Coordinate travel and meeting arrangements including schedules, facilities, and catering as requested, for management within PSS
Perform or support timekeeping activities for PSS teams
Be proficient in Oracle financials and HR application to effectively process invoices, expenses, time keep, etc.
Periodically review department charges to ensure fair and appropriate pricing (telecom, supplies, coffee, etc.)
Organize and maintain administrative records, efficiently utilizing filing space and observing appropriate retention requirements
Administer document storage and retention of records
Procure and organize office and printer supplies
Maintain office equipment inventory and coordinate maintenance needs with building services
Assist as requested in developing documents, presentations, and other work products
Provide support as requested to aid in meeting planning and activities (copy, distribute, file, transmit, etc.)
Serve as the primary contact for I-9 verification within the department(s)
Assist in coordinating interview packets, interviews, and job announcements etc.
Assist in producing training materials and coordinating training classes as needed
Ensure timely and accurate messages to department personnel
Arrange for offices, equipment, access, etc. to help new employees onboard
Coordinate/assist with recurring meetings and employee recognitions (birthdays, anniversaries, Lunch n Learn, etc.); assist with creating presentations as needed
Support PSS Employee Engagement and the Engagement and Support team as needed
Assist other admin assistants as needed

Desired Qualifications (auto generated):

3-5 Years the Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners.
The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders.
Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment. ability to organize a daily workload by priorities must be able to meet deadlines in a fast-paced, rapidly changing environment.
A proactive problem-solving approach is…