Administrative Assistant

Description We are looking for an Administrative Assistant to provide dependable operational support across fund administration, grant processing, and donor services in Atlanta, Georgia. This Long-term Contract position is ideal for someone who thrives in a detail-focused environment, manages multiple requests efficiently, and communicates professionally with donors, advisors, grantees, and internal teams. The role will contribute to the accurate handling of fund activity, payment-related documentation, and day-to-day administrative coordination while helping maintain organized records and responsive service.

Responsibilities:

- Manage the setup, modification, and closure of funds by coordinating required documents, monitoring completion status, updating records in internal platforms, and preparing follow-up communications for donors and advisors.

- Prepare and distribute onboarding and closing communications, including welcome materials and final fund-related correspondence, while ensuring all supporting documentation is properly collected and filed.

- Respond to requests for fund reporting by providing statements and related information to agency fund advisors in a timely and accurate manner.

- Complete verification outreach with organizations submitting banking details for payments, safeguard sensitive documentation, and share validated information with the accounts payable team.

- Support grant administration activities by handling manual grant workflows through designated tracking and fund management systems.

- Assist with annual distribution projects by monitoring task progress, reviewing fund information, and conducting research to support timely payments.

- Provide phone support for donor and grantee inquiries, resolve routine questions, and direct more complex matters to the appropriate team members.

- Help manage grant award correspondence by attaching letters to issued payments, resending notices when needed, and updating address records across relevant systems.

- Contribute to data quality efforts by contacting payees to confirm information and assisting with record cleanup and maintenance tasks.

- Process daily tax receipt activity by preparing required documentation, obtaining approvals, and maintaining accurate administrative records while completing additional assignments as needed. Requirements - Experience providing administrative support in an office setting with strong attention to detail and follow-through.

- Background in grant administration, grant management, fund administration, or a related coordination role.

- Ability to manage multiple requests simultaneously while maintaining accuracy and meeting deadlines.

- Strong written and verbal communication skills for interacting with donors, fund advisors, grantees, and internal stakeholders.

- Comfort working with workflow tracking tools, document routing platforms, and database or record management systems.

- Ability to handle confidential financial and donor-related information with professionalism and discretion.

- Proficiency in general administrative tasks such as document preparation, record maintenance, correspondence, and phone support. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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