Administrative Assistant - Office Of Student And Records

Position: ADMINISTRATIVE ASSISTANT I - OFFICE OF STUDENT ASSIGNMENT AND RECORDS
Position Type:
DISTRICT SUPPORT/ADMINISTRATIVE ASSISTANT

Date Posted:
5/5/2026

Location:
Operations:
Student Records & Assignments
POSITION SUMMARY

The Administrative Assistant I (Office of Student Assignment and Records) provides administrative support in-person and/or virtually to the Office of Student Assignment and Records director(s) and other facility staff. Duties include handling telephone calls, receiving and directing visitors. The incumbent serves as a liaison to other departments, staff, parents, and the community. The Administrative Assistant will also communicate at the direction of leadership work instruction and guidance to staff at various levels.

The work performed by individuals in this job is confidential.

MINIMUM REQUIREMENTS

EDUCATION:

• High School Diploma or GED required
• Associate's degree or equivalent preferred

CERTIFICATION/LICENSE:

• N/A

WORK EXPEREINCE:

• 1 year of clerical experience in a fast-past environment required

KNOWLEDGE, SKILLS, & ABILITIES

• Answers phone, schedules appointments, and provides information regarding office district policies and procedures
  • Screens, responds to, and/or distributes mail as appropriate
• Receives phone calls and walk-in visitors
• Schedules appointments and meetings to maintain supervisor's calendar
• Attends meetings to provide or obtain information
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal
• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report
• May act as lead to other staff ensuring smooth workflow, coverage of a position in the absence of an employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate
• Makes travel arrangements, including accommodations, rental cars, and airline reservations
• Reviews expense reports for completeness/submits for reimbursement
• Required to have prompt, regular attendance in-person or virtually and be available to work on-site, in-person during regular business hours, and as needed
• Performs other duties as assigned by an appropriate administrator or their representative

ESSENTIAL DUTIES

• Answers phone, schedules appointments, and provides information regarding office district policies and procedures
• Screens, responds to, and/or distributes mail as appropriate
• Receives phone calls and walk-in visitors
• Schedules appointments and meetings to maintain supervisor's calendar
• Attends meetings to provide or obtain information
• Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal
• Coordinates special administrative projects as assigned to include assigning work, providing project information, giving guidance in support of project objectives, and prepares final report
• May act as lead to other staff ensuring smooth workflow, coverage of a position in the absence of an employee, and assists in interpreting policies, procedures, and processes and clarifies as appropriate
• Makes travel arrangements, including accommodations, rental cars, and airline reservations
• Reviews expense reports for completeness/submits for reimbursement
• Required to have prompt, regular attendance in-person or virtually and be available to work on-site, in-person during regular business hours, and as needed
• Performs other duties as assigned by an appropriate administrator or their representative

PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and…