Coordinator, Team Operations

Slalom is seeking a top‑notch Coordinator to join our Office Operations Team.

Job Summary:

A Coordinator provides reliable, high‑quality administrative and front desk support to ensure smooth day‑to‑day office operations. Working under the guidance of a Specialist or Team Lead, the Coordinator executes assigned tasks and focuses on building foundational office operations skills, maintaining organization and delivering consistent, detail‑oriented support across a variety of responsibilities.

This is an in‑person role, with the expectation that you are onsite during core business hours 5 days per week.

While some flexibility may be available, you must be proactive and responsive to onsite needs, with the ability to arrive early, stay late, or adjust hours as required to support events, office operations, vendor coordination, catering, and other in‑person logistics.

Demonstrates a high level of reliability and accountability in maintaining a consistent and visible presence in the office.

Acts as a key onsite point of contact, ensuring a seamless and welcoming experience for employees, guests, and vendors.

• Serve as the primary front desk presence during business hours, ensuring consistent coverage.
• Greet internal team members and external visitors, maintain a welcoming and professional environment.
• Manage visitor check‑in, building access/badging and parking validation.
• Receive, sort and distribute mail and packages.

• Maintain organization and upkeep of office spaces, including supply closets, kitchen inventory, office supplies and overall cleanliness.
• Assist with submitting maintenance requests and communicating basic building updates as directed.
• Support coordination of vendor visits and deliveries under guidance from Specialist or Lead.
• Support provisioning of building and parking access.
• Point of contact for office vendors – coordinating deliveries, maintenance tickets, ordering, etc.
• Serve as one of the Market's Purchasing Super Users – utilizing company credit card for office and event‑related purchases, reconciling all expenses monthly, updating budget trackers.

• Support internal office meetings and events in the office, including scheduling, room preparation, food/beverage orders, supplies, set up, and teardown.
• Support execution of external and larger, office‑wide events, including set up/teardown, venue sourcing, contracting, food & beverage, communications, swag, design and collateral, registration, A/V, etc.
• Collaborate with Specialist, Lead, and/or Manager to maintain office events and meetings calendar.

• Support with execution of Market Recognition (e.g., birthdays, anniversaries, milestones, life events, gifting, etc.) as outlined in the Guide to Life.
• Support internal team activities and culture initiatives as directed.

• 1+ years of office management or similar experience.
• Excellent organizational and time management skills.
• Professional communicator with strong oral and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.).
• Reliable transportation to/from office location as well as other event locations as needed.
• Ability to lift and move 25 pounds.
• Can be productive in both an independent and team working environment.
• Exhibits an authentic, positive spirit and is approachable, hospitable, and enjoys interacting with people.
• Operates resourcefully and uses critical thinking skills.
• Maintains accuracy and detail while accomplishing multiple tasks.
• Acts with a sense of urgency without sacrificing quality or professional composure.
• Sees no task as “too small” or “beneath” them.
• Takes ownership and gets things done.

Slalom prides itself on helping team members thrive in their work and life. Slalom offers benefits that include meaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long‑term disability. We also offer a yearly $350 reimbursement…