Administrative Assistant

Spectrum Center Schools and Programs
, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award‑winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction.

If you excel in a dynamic, student‑centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution‑focused mindset, adaptability, and a positive attitude to everything you do—We Should Talk!

• Play a vital role in keeping the school running smoothly and efficiently, serving as a key partner to the Program Director to drive day‑to‑day administrative operations.
• Serve as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience.
• Manage incoming and outgoing mail, courier deliveries, email communications, and faxes, while accurately routing correspondence to appropriate team members.
• Order and maintain office and classroom supplies and equipment to support seamless daily operations.
• Prepare and distribute correspondence, reports, and other printed materials in a timely and organized manner.
• Organize and maintain student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility.
• Support school‑wide communications and projects, including coordinating employee mailings and distributing materials to students and families.
• Partner with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines.
• Assist with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation.
• Participate in and support school events, activities, and special projects as requested.
• Provide flexible, team‑oriented support by assisting with additional duties as needed to ensure overall operational success.

• Associate's degree or higher in a closely related field of study.
• Ability to obtain and maintain certification in company‑approved crisis management training.
• Minimum 1 year prior experience working in an administrative role, preferably in an alternative, special education, and/or behavioral health program setting.
• Highly proficient in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders, and/or other related disabilities.
• Proficient in reading, writing, analyzing, and interpreting detailed reports, business correspondence, learning materials, and announcements.
• Prior experience and/or knowledge in program management and/or development and working with databases and spreadsheets.
• Proven ability to manage complex and/or sensitive information while maintaining confidentiality and objectivity.
• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents, and the general public.
• Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision‑making ability.
• Well‑versed in the use of relevant technology, including experience with computers, Microsoft Office Suite, database entry, and basic office equipment.

• Comprehensive Medical, Dental and Vision Plans
• Free Telehealth and Virtual Counseling Sessions
• Free Health Advocacy Services and 24/7 Nurse Line
• Company Paid Life & Disability Insurance
• Company Paid Employee Assistance Program
• Flexible Spending and Health Savings Accounts
• Personal Protection Insurance Plans
• Legal Services Insurance
• Pet Health Insurance
• Accrual‑based Paid Time Off
• School Hours and Paid Holiday Schedule
• Extensive Personal and Life Event Paid Leave Policy
• 401(k) Retirement Savings Plan
• Perks at Work Employee Discount Program
• Opportunities for Growth & Development
• And so much more

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.