Administrative Asst

Administrative Assistant 1

Location: Atlanta, GA

Contract - 6 Months

Client - Georgia Power

The Administrative Assistant provides vital support to the Environmental Affairs Department of Georgia Power, working across teams that span laboratory, field, project management, and corporate operations
. This position requires strong initiative, adaptability, and the ability to thrive in a fast‑paced utility environment
. The role involves a balance of administrative, financial, and operational tasks that directly contribute to compliance, environmental stewardship, and organizational efficiency.

• Timekeeping & Reporting: Process employee time and attendance accurately.

• Expense & Invoice Management: Prepare monthly procurement card expense statements, reconcile invoices, and process check requests.

• Calendar & Meeting Support: Manage executive calendars; organize meeting arrangements, logistics, catering, and video conferencing.

• Travel Coordination: Arrange travel and accommodations as needed.

• Document & Records Management: Maintain SharePoint, S:
  
  Drive, Teams access, and Outlook distribution lists; oversee filing, faxing, and archiving.

• Procurement & Supply Chain Support: Manage purchase requisitions, purchase orders, and supply chain logistics.

• Communication & Presentations: Prepare PowerPoint presentations, department communications, and professional correspondence.

• Budget & Financial Tracking: Support budget preparation, monthly accruals, and tracking of department spending.

• Administrative Support: Order office/breakroom supplies; answer phones; maintain copier/printer vendor relationships.

• Collaboration: Provide support to both Environmental Lab teams and Corporate Office staff
  ; assist with cross‑departmental projects as needed.

• Education:

  • High School Diploma or GED required.

  • Administrative/clerical certification such as CPS or CAP desired but not required.

• Experience:

  • Administrative experience in a fast‑paced utility or technical environment strongly preferred.

  • Experience supporting large teams or departments highly desired.

  • Timekeeping, expense reporting, invoice reconciliation, and meeting coordination experience required.

• Knowledge, Skills & Abilities:

  • Ability to represent the department with professionalism in interactions with executives, employees, vendors, and partners.

  • Skilled in multi‑tasking, prioritization, and meeting deadlines with minimal supervision.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and ability to create impactful presentations.

  • Ability to leverage resources and synthesize business data into effective communications.

  • Knowledge of (or ability to learn)
    Southern Company systems and tools for timekeeping, travel, expenses, and purchase orders.

  • Strong interpersonal skills and ability to work as a team player across multiple departments.

  • High attention to detail, strong judgment, and ability to manage confidential information.

• Flexible and adaptable to changing priorities and emergent requests.

• Self-starter with a service-oriented mindset.

• Maintains confidentiality and professional demeanor at all times.