Project Administrator III

Position Summary
The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role ensures smooth execution of project intake, tooling, facilities coordination, vendor management, and day to day team operations. The ideal candidate is detail oriented, highly organized, and comfortable managing multiple workflows in a fast paced environment.

Key Responsibilities
1. Smartsheet Project & Workflow Management
Manage daily project intake requests and ensure timely routing/processing.
Create and send meeting invitations and schedule project related sessions.
Set up Smartsheet work spaces for newly approved projects.
Perform the daily Agility to Smartsheet import.
Conduct dashboard validation checks, including:
Spacing alignment
Formula and calculation accuracy
Number validation
General quality checks

2. Event & Conference Room Coordination
Manage the intake, processing, and scheduling of event and conference room requests.
Coordinate bookings for internal conference rooms and external venues as required.
Support event setup needs, which may include room layout assistance and/or catering coordination.

3. Facilities Management Support
Submit, track, and follow up on all facilities related requests.
Support new user equipment requests (IT handles setup; this role manages submissions and tracking).
Submit and track requests for:
Door/lock replacements
Desk reconfigurations
Office moves or workstation changes

4. Inventory & Vendor Relationship Management
Manage ordering, tracking, and invoice processing for:
Breakroom supplies and consumables
Office supplies
General workspace inventory
Maintain and restock consumables across:
3 breakrooms
4 office supply cabinets
7 conference rooms
Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues.

Work Environment
This role supports the HRIX Project Process & Quality team and requires agility to shift between administrative, operational, and project coordination responsibilities. The work includes a blend of independent tasks, cross team collaboration, and ongoing task management for facilities, events, and vendor relationships.

Quals-
- Required

Skills & Qualifications
Strong proficiency with Smartsheet or similar project management/workflow tools.
Exceptional attention to detail, particularly when validating data and dashboards.
Ability to manage multiple requests simultaneously with minimal oversight.
Strong communication and coordination skills across teams and functions.

Experience with vendor relationships, purchasing, and basic invoice processing.
Familiarity with facilities ticketing systems (or similar request tracking tools).
High degree of professionalism, organization, and customer service orientation.

Preferred Qualifications
Experience supporting project managers or project teams.
Background in operations, administrative support, or workplace coordination.
Strong understanding of HR, facilities, or procurement processes (preferred but not required).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. NLB is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR department by sending an e-mail to