Administrative Assistant, Sr. Director​/Director - Services Strategy & Ops

Position

Purpose:

The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities:

* 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate;
Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.

* 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.

* 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.;
Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;

* 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

Direct Manager/Direct Reports:

* This position typically reports to Director/Sr. Director

* This position has 0 Direct Reports

Travel Requirements:

* No travel required.

Physical Requirements:

* Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

* Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

* No travel required

Minimum Qualifications:

* Must be eighteen years of age or older.

* Must be legally permitted to work in the United States.

* Provides primary support to a specific supervisor and/or department.

* Typically has frequent contacts outside the workgroup.

* Typically assignments follow existing routines or instructions.

* Typically considers among a few options and past practice when solving problems

* Typically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications:

* PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.

* Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.

* Skills in operating office equipment (e.g., fax, copier, phone, etc.)

Minimum Education:

* The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

* No additional education

Minimum Years of

Work Experience:

* 2

Preferred Years of

Work Experience:

* No additional years of experience

Minimum Leadership

Experience:

* None

Preferred Leadership

Experience:

* None

Certifications:

* None

Competencies:

* Action Oriented

* Decision Quality

* Collaborates

* Instills Trust

* Situational Adaptability

* Communicates Effectively

* Customer Focus

* Resourcefulness