Administrative Assistant Career Planning & Development

Position: Administrative Assistant -- 10 Months -- Career Planning & Development
Position Title Administrative Assistant -- 10 Months -- Career Planning & Development Position Summary

The Administrative Assistant provides administrative and operational support for departmental activities and daily office operations. Responsibilities include managing communications, scheduling meetings, maintaining records, and supporting day-to-day administrative functions. The Administrative Assistant collaborates with faculty, staff, students, and external stakeholders to support efficient operations and effective service delivery.

Essential Duties and Responsibilities

* Serve as the primary point of contact for the office, greeting visitors and responding to general inquiries in person, by phone, and electronically.

* Schedule appointments and coordinate calendars for departmental staff and student services activities.

* Coordinate travel arrangements, meeting logistics, departmental events, and office functions as needed.

* Prepare purchase requisitions, check requests, and related administrative and budget documentation.

* Coordinate incoming and outgoing mail, shipping, and distribution of departmental correspondence and materials.

* Support supervision and coordination of student workers, including scheduling and work assignments.

* Prepare agendas, record meeting minutes, and distribute departmental communications and materials.

* Perform general administrative duties including copying, filing, data entry, mailings, and document preparation.

* Assist with promotion and coordination of departmental programs, events, and student engagement activities.

* Maintain departmental records, databases, budgets, and operational systems, including Banner and other institutional platforms.

* Monitor departmental facilities and coordinate maintenance or repair requests as needed.

* Assist with compiling reports, surveys, proposals, budgets, and related departmental documentation.

* Support administrative functions within student engagement and career management systems, including Handshake and First Destination Survey reporting.

Required Qualifications

* High school diploma or equivalent required.

* Minimum of two (2) years of administrative, office support, customer service, or related experience.

* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

* Strong organizational, communication, and customer service skills.

* Ability to manage multiple priorities and maintain confidentiality.

Preferred Qualifications

* Associate's or bachelor's degree preferred.

* Experience working in a higher education or academic environment preferred.

* Experience with administrative systems, databases, or enterprise platforms such as Banner or similar systems preferred.

* Experience supporting events, student services, or departmental operations preferred.

Certifications, Licenses, Restrictions

None

Physical Demands

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: stand. The employee is occasionally required to: reach with hands and arms, climb or balance, stoop, and lift and/or move up to 15 pounds.

Specific vision abilities required for this job include the ability to adjust focus.

Shift Days % Travel Required 0% Full Time/Part Time Full-time Work Location/

Schedule:

This position is eligible for a hybrid work arrangement. FLSA Non-Exempt

Number of Vacancies 1 Anticipated Candidate Start Date Position End Date

Posting Detail Information

Posting Number SC0900P Posting Open Date 06/16/2026 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement

Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.