Administrative Assistant

Job Information

• Job Title: Administrative Assistant III
• Location: Augusta University – Health Sciences Campus, 1120 15th Street, Augusta, GA 30912; or Summerville Campus, 2500 Walton Way, Augusta, GA 30904
• Regular/Temporary: Regular
• Full/Part Time: Full-Time
• Job : 298828

The Administrative Assistant III provides senior level administrative, operational, and coordination support to the Vice President for Corporate and Community Engagement. This position is responsible for managing complex administrative functions, handling sensitive and confidential information, and exercising sound judgment, discretion, and initiative in support of executive priorities. The role requires a high degree of independence, professionalism, and organizational effectiveness. While interfacing with many campus constituents, including senior leadership, this individual will also work with external constituents such as corporate and industry executives, USG representatives, resident partners, community partners, business and community leaders, etc.

Maintains P-Card for the department.

• Senior Leadership Administrative Support
  • Provide advanced administrative support to the Vice President for Corporate and Community Engagement.
  • Manage complex calendars, schedules, meetings, and logistics to maximize executive effectiveness.
  • Coordinate travel arrangements, reimbursements, and invoices in compliance with university and state policies.
  • Prepare, organize, and maintain executive correspondence, records, and confidential materials.
• Office Operations and Coordination
  • Coordinate administrative operations for the Corporate and Community Engagement division.
  • Maintain organized electronic and physical filing systems.
  • Track deadlines, action items, and deliverables associated with executive initiatives.
  • Assist in documenting and communicating administrative processes and procedures.
  • Respond effectively and confidentially to sensitive inquiries and requests from both internal and external constituents.
• Financial, Procurement, and Personnel Support
  • Manage and track purchase requests, check requests, and IDRs; maintain the department's P-Card and inventory of office supplies.
  • Assist with travel authorizations, expense reports, and reimbursements.
  • Support time, leave, and personnel administration functions for the unit.
  • Assist with Human Resource support functions; review and update job descriptions as needed.
  • Participate in recruitment process; schedule interviews, prepare documentation, submit information in OneUSG, and support job offers.
  • Oversee and track professional development programs; partner with Business Operations on related onboarding activities.
• Communication and Liaison Functions
  • Serve as a primary liaison between the Vice President’s office and internal and external stakeholders.
  • Draft, edit, and proofread correspondence, reports, and presentations.
  • Coordinate communications with the President’s Office and senior leadership.
  • Prepare routine and complex correspondence including letters, memoranda, reports, financial spreadsheets, PowerPoint presentations.
  • Act as main point of contact for all communication shared electronically to the division, as approved by the VP.
  • Assist the Vice President with strategy and implementation tracking.
  • Maintain an extensive knowledge base of the vision, mission, and strategic goals; assist VP with updating documentation as necessary; gather information from Directors and compile Executive Summaries.
• Special Projects and Division Support
  • Support administrative aspects of special projects and initiatives.
  • Assist with onboarding and professional development coordination.
  • Provide logistical support for meetings, events, and engagements.
• Other Duties
  • Other duties as assigned.

• Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience
• Associate's degree from an accredited college or university and five years of directly applicable experience
• High school diploma or GED from a recognized state or federal accrediting organization and eight years of directly applicable experience

• Bachelor…