Administrative Assistant

** Overview*
* ** Be inspired**  **.*
* ** Be rewarded. Belong. At Emory Healthcare.*
* At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

+ Comprehensive health benefits that start day 1

+ Student Loan Repayment Assistance & Reimbursement Programs

+ Family-focused benefits

+ Wellness incentives

+ Ongoing mentorship, _development,_ and leadership programs

+ And more

** Description*
* ** RESPONSIBILITIES:*
* + With minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.

+ Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.

+ Sets up, organizes, and maintains various departmental files according to established procedures.

+ Retrieves appropriate information upon request for internal and external use.

+ Arranges and schedules appointments, meetings, and domestic and/or international travel for one or more senior level managers, prepares daily schedules, prioritizes requests for meetings, prepares itinerary and/or expense reports, and prepares managers for meetings.

+ Schedules and coordinates meetings and/or special events, reserves facilities, arranges for equipment and materials, arranges for speakers, refreshments or meals, develops agendas, and arranges seating.

+ Takes minutes as requested.

+ Receives and reviews incoming correspondence, independently responds to routine matters, and composes and edits responses for supervisor's signature based on knowledge of policies and procedures and supervisor's views.

+ Forwards non-routine mail to appropriate individuals for handling and response.

+ Reviews outgoing mail for consistency and conformance to policies and procedures.

+ Types correspondence, reports and/or manuscripts.

+ May take dictation and transcribe from a machine.

+ Prepares charts and graphs for reports and presentations; may meet with typesetters and publishers to publish communications materials.

+ Operates standard office equipment including telephones, copiers, fax machines, and computers.

+ Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies.

+ Initiates, processes, and maintains records and invoices on unit/departmental purchases, reimbursements, receipts and other related material.

+ Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances.

+ May forecast expenditures and make recommendations for purchase of major equipment.

+ Researches, reviews, approves and submits requests for patient account discounts, adjustments and/or write offs submitted by management.

+ Notifies patients of disposition of request.

+ May supervise or direct the work of clerical, secretarial or other designated employees.

+ May distribute work assignments.

+ May interview applicants, train employees, and provide input to performance evaluations and other employee transactions.

+ Tracks vacation and back up coverage schedules.

+ Processes employee time cards and transactions after review and approval.

+ May interpret policies and procedures for lower level employees; make recommendations to management on issues of concern within the unit/department.

+ Enters, updates, maintains, compiles and retrieves data from computer databases.

+ Documents how to access files.

+ Generates regular or special reports and/or statistics after collecting and organizing data.

+ Performs related responsibilities as required.

** MINIMUM QUALIFICATIONS*
* + A high school diploma or equivalent.

+ Five years of clerical or secretarial experience and / or equivalent combinations of education/experience may be considered..

+ Previous experience with various personal computer software applications.

+ Positions in this classification may require the ability to type or keyboard 55 accurate words per minute.

PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly);
Lifting 25 lbs max;
Carrying of objects up to 25 lbs;
Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS:
Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to:
Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel…