Office Services Coordinator

Focused on employment and labor law since 1958, Jackson Lewis P.C. employs 1,000+ attorneys nationwide, consistently identifying and responding to new ways workplace law intersects with business. Our attorneys develop proactive strategies, strong policies, and business‑oriented solutions to cultivate high‑functioning work forces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

Provide general support to the local office. Essential functions include:

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/Fed Ex/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Perform minor repairs such as clearing paper jams, changing toner/ink cartridges, and emptying equipment waste receptacles.
• Refill paper daily and as needed; schedule service calls as necessary.
• Prepare conference rooms for meetings and set up and clean up afterward.
• Clean the kitchen and related equipment on a regular basis, including filling, running, and emptying dishwashers.
• Move boxes and heavy items, including assisting with furniture moves.
• Conduct a daily walk‑through of the office space to identify blown light bulbs, repairs needed, or general cleaning issues and report these to the building liaison.
• Inventory and send files to off‑site storage facilities.
• Organize and clean the file workroom.
• Provide additional administrative assistance as appropriate and requested.

• One to four years of experience in a professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment, computers, Microsoft Office 365, Word, and Outlook; basic keyboarding skills.
• Experience with Excel and PowerPoint is a plus.
• Must be able to lift 25–70 pounds properly and move furniture or boxes up to 8 feet high.
• Ability to take initiative, be reliable, professional, team oriented, pay attention to detail, and multi‑task.
• Prior law‑firm experience preferred.
• Good listening skills to determine customer needs.
• Ability to use a hand cart.

High School Diploma or equivalent.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.