Administrative Project Assistant Part Time; Hybrid

: 51148

Prestige Staffing is looking for a part time Administrative Assistant to help on a 3-6 month project. Need someone available to start work quickly who is able to pass drug test and criminal background.

Location:

Clifton Road

Employment Type:

Temporary, Part-Time

Schedule:

20 hours per week, flexible schedule

Work Arrangement:
Hybrid (in-office 3 days per week)

Duration:
September–December 2025 (with potential for extension)

Pay Rate: $24–$26 per hour

Overview

We are seeking a highly organized and proactive Temporary Project Assistant to support a variety of administrative, marketing, and event coordination initiatives. This part-time hybrid role offers a flexible schedule and is ideal for someone who thrives in a dynamic environment, enjoys juggling multiple projects, and can work independently with minimal supervision.



Key Responsibilities

• Coordinate finance reimbursements and assist with expense tracking
• Support School of Medicine marketing and communications initiatives
• Assist with ad hoc publication coordination (newsletters, flyers, etc.)
• Organize and transfer photo assets between SharePoint and Picflow
• Revamp the Awards and Nominations website
• Attend and contribute to virtual team meetings
• Scan and digitize files (10–15 boxes)
• Clean and organize clinic storage and resident mail room
• Scan and archive 4,000+ historical slides??????
• Support setup and breakdown for department events requiring some evening hours with month notice.
• Assist with Resident Interviews:
• Coordinate Administrative Professional Development Events

• Excellent time management and ability to meet deadlines
• Strong attention to detail and organizational skills
• Clear and professional communication (written and verbal)
• Flexibility to adapt to changing priorities
• Ability to work independently
• Digital file naming and organization
• Document version control and accessibility
• Scanning and uploading documents
• Microsoft 365 (Word, Excel, PowerPoint, Publisher, Outlook, SharePoint)
• Canva (for marketing materials) experience preferred
• Picflow (photo storage and organization) experience preferred
• Create and manage timelines
• Record meeting minutes and send follow-ups
• Conduct basic market research and cost-benefit analysis
• Schedule rooms and send calendar invites
• Coordinate with vendors and confirm logistics
• Provide guest support and signage
• Troubleshoot on-site issues calmly and efficiently

• Experience with finance/expense reimbursements
• Receipt collection and organization
• Basic form completion and system entry (e.g., Concur, Excel)
• Understanding of reimbursement policies (with guidance)

• Seniority level
  
  Entry level

• Employment type
  
  Part-time

• Job function Administrative
• Industries Staffing and Recruiting

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