Administrative Assistant

Job Overview

We are seeking a highly organized individual to support our technical recruiting team with administrative tasks. This role focuses on handling day-to-day administrative work related to candidate management, resume formatting, and basic sourcing support. No prior experience is required, as training will be provided.

The ideal candidate is detail-oriented, organized, comfortable using computers and tools like Microsoft Word, and able to follow step-by-step processes. A degree is not required. Work hours are 8:30 AM to 5:00 PM with a 30-minute lunch break, or 8:30 AM to 5:30 PM with a 1-hour lunch, Monday through Friday.

• Formatting resumes into client templates
• Entering and uploading candidate information into systems and spreadsheets
• Keeping resumes and job folders organized
• Tracking where candidates are in the process and keeping notes updated
• Organizing resumes by job opening
• Keeping candidate records accurate and up to date
• Reviewing resumes using AI tools, flagging potential matches, and sending them to recruiters
• Searching and updating the candidate database
• Contacting candidates to confirm availability and interest
• Communicating with recruiting vendors about jobs and candidates
• Helping keep workflows organized and assisting with tracking multiple job openings

ESG is an equal opportunity company.