Counselor Clerk - PA

The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.

• Processes required forms and information to enroll new students and discusses the process with students and parents
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Communicates with previous schools for incoming students to obtain all relevant educational records, including immunization, birth certificate, and social security records
• Distributes all prospective schedules prior to the beginning of each semester for student/parent review
• Corresponds via email and phone regarding all possible schedule changes
• Reviews schedule change request forms approved by the Counselor and makes appropriate changes
• Communicates with counselors/special education case managers regarding possible schedule changes when questions arise about graduation requirements
• Enters records of incoming students to conform with District standards and works with data clerk to ensure they are entered correctly
• Manages and submits transcripts and other requested records, both via mail and electronically, and prepares related correspondence
• Communicates with parents and students regarding Affidavits of Residence and collects and maintains these affidavits
• Helps maintain permanent records and applies test score labels to test cards in student permanent records
• Receives and transfers middle school permanent records to high school permanent records per FCS policy
• Prepares various lists and reports regarding student ranking, grade averages, graduation, reassignments, etc.
• Prepares graduation and rank‑in‑class lists and transcripts; prepares Federal, State, County, and other special statistical reports
• Reviews immunization forms to verify adherence to governmental requirements and reviews student records to determine attendance boundaries, immigration and immunization status
• Collects and prepares data for Federal, State, and District reports
• Responds to inquiries involving registration, foreign student registration, and student records
• Participates in professional development regarding curriculum, graduation requirements, scheduling, and record keeping for international students
• Performs other duties as assigned by the appropriate administrator

High School Diploma or GED equivalent

None required

Minimum of 3 years clerical/administrative experience required

• Proficient in Microsoft Office
• Proficient in navigation of educational websites
• Proven ability to handle confidential information
• Must be able to collaborate effectively with District and school personnel, the general public, and work with diverse groups of people
• Excellent communication skills both written and verbal

• Normal office environment

• Routine physical activities of sitting, standing, and walking
• May have to lift up to 10 lbs

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone .

TTY