House Manager and Executive Events Coordinator

House Manager and Executive Events Coordinator

Position Title:

House Manager and Executive Events Coordinator

Department:
Office of the President

Location:

Morehouse College - Atlanta, GA

Position Summary:

The House Manager & Executive Events Coordinator ensures the seamless operation of the President's Residence (The Davidson House) as both a private home and a premier institutional venue. This dual-purpose role requires an individual who can switch effortlessly between managing household maintenance and executing high-profile institutional events, such as Homecoming receptions, donor dinners, and board meetings. The ideal candidate acts as a "brand ambassador" for the President's office, maintaining a world-class standard of hospitality and discretion.

The House Manager & Executive Events Coordinator is a proactive, independent professional responsible for coordinating high-level projects and events for the Office of the President, The Davidson House, and the First Lady of Morehouse College. The role is also responsible for coordinating all events and meetings that occur in the lower-level Conference Center of the Davidson House. Reporting to the Senior Executive Assistant, the Coordinator must demonstrate strong collaboration skills, leadership, discretion, and a positive work style.

This role requires a strategic thinker capable of managing complex events, budgets, timelines, communications, house schedules, house maintenance, and stakeholder relationships on behalf of the President, First Lady, and operations that occur at the Davidson House or for the First Family.

Required Qualifications:

Minimum Education:

Bachelor's degree.

Experience:

At least 4 years of experience supporting executive-level leaders, with a total of 10+ years of related professional experience.

Certifications:

Management or Project Management (PMP) certifications are highly desirable.

Preferred Qualifications:

Preferred Education/Experience

Required Knowledge, Skills, and Abilities:
Communication:
Exceptional command of business English; ability to create and edit customer-facing materials and literary documentation. Discretion:
Proven ability to maintain strict confidentiality and exercise impeccable judgment. Technical Proficiency:
Advanced skills in Microsoft Office Suite (Outlook, Excel, PowerPoint) and campus-specific software (Tiger Express, MyPortal, Zoom, Docusign). Project Management:
Proven ability to develop work plans, manage budgets, and meet strict deadlines with "world-class" follow-through. Professionalism:
High level of poise, tact, and diplomacy when interacting with internal and external stakeholders.

Physical Demands:
Ability to work a flexible schedule, including evenings and weekends for special events. Ability to stand, walk, and sit for extended periods during event execution.

Essential Duties/Responsibilities:
Residence Operations & Estate Management Daily Management:
Oversee the daily cleaning, maintenance, and general "show-ready" state of the public and private areas of the residence. Vendor Relations:
Serve as the primary point of contact for external contractors (landscaping, HVAC, security, catering) and internal campus facilities teams. Budgeting:
Manage the household and events budget, including procurement of supplies, floral arrangements, and high-end catering services. Facility Coordination:
Oversee the daily operations, repairs, and maintenance of the Davidson House and Conference Center; coordinate with contracted and internal staff to ensure grounds and structures are maintained. May also include the coordination of access into and outside of the home for scheduled needs or support. Inventory:
Maintain a meticulous inventory of university assets within the home, including fine China, silver, linens, and university archives/art.

Event Planning & Execution Signature Events:
Lead the end-to-end planning of major presidential functions, including Homecoming receptions, holiday galas, First Lady events, and Commencement activities. May create invitations, manage RSVP lists, and lead planning, coordination, and implementation of meetings and events with internal and external stakeholders. Create an annual event calendar related to key Presidential or First Lady events. Hospitality Excellence:
Coordinate menus with executive chefs or caterers, manage seating charts, and oversee floral and décor themes. Guest

Experience:

Act as the primary concierge for overnight VIP guests, ensuring all accommodations meet five-star hospitality standards. On-Site Coordination:
Direct service staff (servers, bartenders, valets) during events to ensure flawless execution and adherence to university protocol. Digital Coordination:
Manage virtual platforms (Zoom, Microsoft Teams, Streamyard) for high-level meetings and conference calls. Create and manage central calendars for events that occur in support of the President and the First Lady.

Administrative Support First Family Support:
Handle highly confidential events and information with…